📞 Keep the Office Running Smoothly - Join ANT Global LLC as an Office Administrative Assistant! 📎

Job Title: Office Administrative Assistant

Company Name: A.N.T. Global LLC

Pay Range: $20 - $28+ per hour (based on experience)

Industry: HVAC (Residential, Commercial)

Location: Bloomfield, NJ

Job Overview

ANT Global LLC is looking for a highly organized and dependable Office Administrative Assistant to support our busy HVAC operations. This critical role will serve as the communication hub between customers, technicians, and management—ensuring our service calls and back-office tasks run without a hitch. If you thrive in a fast-paced environment and have a knack for juggling multiple tasks with professionalism, this is the role for you.

Who We Are

At ANT Global LLC, we believe in building strong teams, strong systems, and even stronger careers. Our HVAC company specializes in residential and commercial projects across New Jersey, and our success starts behind the scenes—with organized, proactive office support. When you join our team, you'll find mentorship, flexibility, and a culture that rewards your contributions and helps you grow.

Key Responsibilities

• Answer incoming phone calls and respond promptly to customer inquiries
• Schedule service appointments and dispatch field technicians efficiently
• Maintain job files, customer records, and digital work orders
• Process invoices, record payments, and assist with billing tasks
• Draft and send estimates, proposals, and service documents
• Order and track office supplies and assist with inventory systems
• Liaise with vendors, contractors, and clients to ensure clear communication
• Provide administrative support to company leadership and field staff
  
  

Qualifications

• High school diploma or GED required; associate degree or higher a plus
• Minimum 1 year of experience in administrative or customer support roles
• (HVAC or construction trades industry experience preferred)
• Strong proficiency in Microsoft Office (Word, Excel, Outlook);
• experience with QuickBooks or HVAC scheduling software is a plus
• Exceptional organizational, time-management, and multitasking skills
• Clear and professional verbal and written communication abilities
• Reliable, punctual, and capable of working independently in a dynamic office
  
  

Benefits

• Weekly Pay Cycle
• Project Completion Bonuses / Pay Per Performance
• Paid Time Off (Vacation, Holidays, Sick Days)
• Mentor Training & Career Development
• Company Vehicle / Car Allowance / Mileage Reimbursement
• Uniforms & Safety Gear Provided
  
  

Schedule

• Full-time, Monday to Friday
• Office hours will follow standard business times; occasional flexibility may be required
  
  

Work Location

New Jersey-based office location; local candidates preferred

Equal Employment Opportunity

ANT Global LLC is proud to provide equal employment opportunities to all employees and applicants. We foster a workplace where your talents are appreciated and your future is valued. Join a company that treats you like family while offering room to grow professionally.