About The Role

The ideal candidate will have proven leadership success and be team oriented, delivering results in a highly collaborative work environment. Strong communication, creative problem-solving, negotiation skills, and adaptability are critical for the role. A strong desire and ability to build effective working relationships with key stakeholders across the organization and with diverse clients is a must. The projects range from technical product implementations to process improvement initiatives and client implementations. The company is looking for a Manager of Project Management to assist the Director of Project Management with updating processes and leading the current project management team.

Requirements

• Manage and drive implementation methodology for their Project Managers
• Subject Matter Expert & advocate for Project Delivery Process
• Working leader who will oversee all Project Management functions for their assigned project managers
• Ensures PM utilize scope management practices
• Review and/or approve Status Reports, Project Schedules, Financial Summaries, etc
• Mentor and/or Audit usage of JIRA and Smartsheet best practices
• Support Project Deployment Procedures, including transition to operations
• Drive to business outcomes & utilization, not just deadlines
• Drives adherence to IT Department Practices
• Out of Office Plans, Outlook Calendaring, On-Camera, HR Processes
• Audits time-tracking for direct reports, ensuring compliance to time-tracking standards
• Functions as a Working Team Leader
• Forecast resource utilization and capacity to achieve optimal staffing ratios and workflows within the Implementation team in conjunction with Director of Project Management
• Participate in resource planning process to allocate resources to approved project based upon ranked priority and to ensure scalability with VP of PMO
• Proactive risk management and risk mitigation for the client portfolio to ensure the highest priority programs are getting the necessary attention and resources in conjunction with Director of Project Management
• Provide high-level customer service to all internal and external clients for their assigned project managers
• Understand culture and ensure culture builds upon the company culture and department identity. Cultivate the appropriate actions and behaviors in staff.
• Drive best practice project management methodology to ensure quality and consistency in process and procedures, train project management team on process changes
• Lead recruiting, on-boarding, and mentoring of project management team members as well as writing/communicating team member performance reviews of your assigned teams
• Effectively engage and present to all levels within the organization, from individual contributors to executives

Required Skills:

• BS/BA degree
• Minimum 10 years’ experience in a project management role
• Strong knowledge of Office tools (Word, Excel, Power Point, etc.)
• Experience in the healthcare and/or pharmaceutical industry
• Experience with project management software such as Smartsheet
• Experience with Agile Software (i.e., JIRA) & Practices
• PMP certification, desired
• CSM Certification, desired

Key Competencies:

• Ability to work in a fast-paced environment
• Proactive strategic thinker, with ability to move rapidly between big picture and tactical
• Strong verbal, written and presentation skills
• Extremely strong interpersonal, negotiating and conflict management skills
• Proven ability to manage time across multiple projects
• Proven organizational and time management skills
• Ability to work independently and manage own schedule
• Demonstrated leadership, communication and team building skills
• Proven ability to manage complex projects with cross functional teams
• Ability to work with and manage team members in different locations
• Ability to facilitate client discussions across a wide variety of program issues and considerations, along with general industry topics

Benefits

• Supportive, progressive, fast-paced environment.
• Competitive pay structure.
• Matching 401(k) with immediate vesting.
• Medical, dental, vision, life, & short-term disability insurance.

Note:

“We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer. Swooped helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.”