Application Deadline: 27 May 2025

Department: National Air and Space Museum

Employment Type: Full Time

Location: Washington, DC

Reporting To: Associate Director of BOT

Compensation: $69,923 - $79,246 / year

Description

OPEN DATE: May 13, 2025

CLOSING DATE: May 27, 2025 * This job will close once 150 applications are received which may be sooner than the closing date*

POSITION TYPE: Trust Fund

APPOINTMENT TYPE: Permanent

SCHEDULE: Full Time

DUTY LOCATION: Washington, DC

Position sensitivity and risk

Example: Non-sensitive (NS)/Low Risk

Open to all qualified applicants or Unit Only or SI Only

What are Trust Fund Positions?

Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program, which may include Health, Dental & Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health & Dependent Care).

Conditions of Employment

• Pass Pre-employment Background Check and Subsequent Background Investigation for position designated.
• Complete a Probationary Period.
• Maintain a Bank Account for Direct Deposit/Electronic Transfer.
• The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.
• Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.
  
  

Overview

The Smithsonian Institution, Undersecretary of Science and Research, National Air and Space Museum (NASM), collects, preserves, studies, and exhibits artifacts, archival materials and works of art related to the history, culture and science of aviation and spaceflight and the study of the universe. Its research and outreach activities serve all audiences, within and beyond its walls.

The Museum commemorate the past and is committed to educating and inspiring people to foster appreciation for the importance of flight to humanity. NASM is administer as one Museum with multiple locations: The National Mall Building, the Steven F. Udvar-Hazy Center in Chantilly, Virginia, and the Garber Facility in Suitland, Maryland. NASM provides access to the nation’s aviation and space flight history to an average of 7-9 million on-site visitors from around the world each year, making it one of the most visited museums in the world. In addition, NASM draws tens of millions of virtual visitors to its website and broadcast, digital applications, and webcast educational programming.

This incumbent serves as a Management and Program Analyst, responsible for supporting reporting, analysis, financial management, and data metrics from the NASM, Business Operations and Technology Directorate.

Duties And Responsibilities

IS-09

Responsible for consolidating data across personnel, finances, procurement, and other designated administrative priorities to elevate the efficiency of business streamline operations and provide guidance on services performed by each NASM directorate.

Responsible for ensuring the effective procurement of a variety of goods and services in accordance with Federal Acquisition Regulation (FAR) guidelines. This includes the purchase of office supplies, educational and research materials, honoraria, custom items, and conference-related services. Advises requesters on purchasing requirements, clarifies necessary documentation, and assists in gathering information required to complete transactions in a timely and compliant manner.

Applies appropriate financial codes based on transaction type, source, purpose, and program. Enters transactions into online financial systems, spreadsheets, or databases. Ensures accuracy in the coding of financial entries and maintains organized records of transactions in tracking systems. Prepares, tracks, and processes forms for billing and receiving funds, ensuring all necessary documentation is complete and accurate.

IS-11

Responsible for consolidating data across personnel, finances, procurement, and other designated administrative priorities to evaluate the efficiency of business processes, streamline operations, and provide guidance on services performed by the directorate. This includes responding to high-priority actions that require gathering data, auditing records, and reconciling procedures with actions taken, while informing senior personnel of necessary steps to correct or improve work performed.

Key duties include initiating purchasing and financial documents by entering a range of data into online procurement systems. Ensures all orders are appropriately approved, following internal processes to facilitate the purchasing processing from start to finish. This includes tracking and arranging for the receipt of goods and services, ensuring that all necessary documentation is completed and available, and monitoring the payment status to confirm completion of financial transactions.

Monitors outstanding payments and follows transactions through completion. Independently reconciles office records, identifying discrepancies and resolving most issues through discussions with vendors, internal departments, and other organizational units. Ensures all financial transactions are recorded in compliance with federal and institutional policies addressing discrepancies in a timely and effective manner.

Qualification Requirements

To qualify for this position at the IS-09 level, experience required for this position is as follows:

• Knowledge of Federal Acquisition Regulations capable to discern he appropriateness of routine and reoccurring purchase orders.
• Ability to apply FAR principles to ensure compliance with federal procurement standards, policies, and regulations.
• Knowledge and experience analyzing data, compiling information, and submitting draft reports or findings based on information gathered.
• Skill applying program management and analysis principles and concepts to organizational studies, projects or initiatives.
• Skill utilizing software, systems, and various electrical interfaces to analyze data, gather information, present findings, train or inform staff, and provide recommendations bases on findings.
• Skill in presenting data in clear, concise manner in reports for leadership and stakeholders using tools such as Excel, PowerPoint, and internal information systems.
• Ability to utilize, manage, and analyze information to support or carry-out budgeting, financial reporting, reconciliation, and tracking of expenditures.
  
  

To qualify for this position at the IS-011 level, experience required for this position is as follows:

• Knowledge of Federal Acquisition Regulations (FAR) and procedures, practices, and techniques used to manage financial resources, process and input data, and facilitate accounting operations for an organization.
• Ability to research and interpret policies and procedures.
• Knowledge and experience in analyzing, reporting, and organizing data or information that can be used by leadership to make informed decisions.
• Knowledge in conducting studies, projects, and presenting findings for issues or problems that are not clear on the onset; sufficient to conduct briefings, provide statements of fact, and diagnose the causing factors underlying issues.
• Skill utilizing software, systems, and various electrical interfaces to analyze data, gather information, present findings, train or inform staff, and provide recommendations bases on findings.
• Skill in project management principles, including planning, organizing, and executing projects, and monitoring progress against established timelines and budgets.
• Skill and technical competence in presenting data in a clear, concise manner in reports for leadership and stakeholders using tools such as Excel, PowerPoint, and internal information systems.
• Ability to manage short-term and long-term administrative projects whole ensuring that objectives are met, resources are allocated efficiently, and stakeholders are informed.
• Ability to lead and coordinate various office support functions such as data entry, filing, timekeeping, scheduling, travel arrangements, authorizations and vouchers, phone, mail handling and reception duties.
  
  

Education completed outside the United States must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package.

Any false statement in your application may result in rejection of your application and may also result in termination after employment begins.

Join us in "Inspiring Generations through Knowledge and Discovery."

Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.

What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.

Relocation expenses are not paid.

The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact [email protected]. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian’s Accommodation Procedures.

The Smithsonian Institution is an Equal Opportunity Employer. We believe that a workforce comprising a variety of educational, cultural, and experiential backgrounds support and enhance our daily work life and contribute to the richness of our exhibitions and programs. See Smithsonian EEO program information: https://www.si.edu/oeesd.