Position: Legal Administrator Location: Sephora Field Support Center (FSC) - San Francisco Reports to: Associate General Counsel Legal Department Eleven attorneys (including the General Counsel) at the FSC responsible for all legal matters in North America (United States and Canada), including ecommerce activities. Your role at Sephora: As Legal Administrator you will be primarily responsible for supporting Sephora's Commercial Legal function on various administrative responsibilities. While reporting to the Associate General Counsel, you will interact primarily with relevant business and retail partners both in the field and at the FSC. In addition, you will: * Distribute time sensitive legal correspondence and inquiries (received from all channels) to appropriate legal team members and business partners * Support Attorneys research and response to inquiries and correspondence * Maintain and manage calendars for AGC and 3 Attorneys on the Commercial Legal team, including contract deadlines, court hearings and appearances * Prepare, edit, and proof legal memos, correspondence and other similar documents and reports * Perform complex administrative duties requiring knowledge of legal terminology and legal processes * Serves as liaison with technical support staff for office equipment * Schedule and coordinate logistics for meetings, travel, and depositions/hearings * Performs routine upkeep of vital legal department policies, contracts and related correspondence * Coordinate, review and maintain outside counsel legal billings and provides variance reports to Counsel, as requested * Supports the management and maintenance of legal library of standard contract templates and contract negotiation processes. * Assist Paralegals with overflow of legal document management and filing * Maintain CLE database to ensure attorney compliance for Attorneys active bar status * Process commercial legal reimbursement and check requests * Coordinate with appropriate team members to timely submit fund requests documentation for legal settlements * Manage equipment inventory for Commercial, Litigation and Employment * Special projects, as assigned by AGC and Senior Attorneys We're excited about you if you have: * At least 5+ years of commercial contract experience gained at a top law firm and/or in-house setting * Association of Legal Administration (ALA) Legal Management certification is a plus * Experience providing legal support at a retail or consumer goods company * Prefer candidates with experience providing executive administrative support in a legal department and who think preventatively and proactively when counseling clients * Technical skills, including the ability to work with databases and document management software * Ability to perform well under the pressure of multiple deadlines * Excellent interpersonal, analytical, communication, negotiating, drafting and problem-solving skills * Sound judgment with ability to balance legal risk and business impact * Ability to work well with a small, tightly-knit team, and the range to deal effectively with everyone from senior management to operations and store personnel * Ability and desire to seek responsibility and work autonomously. Must be able to handle multiple projects simultaneously with strong follow up * Excellent references