About QIC

As one of Australias leading institutional investment managers with more than $100 billion in assets under management, we have a presence across four continents, seven offices and assets across global markets.

At QIC, we believe in shared value - where delivering strong investment returns can go hand in hand with doing good for our clients, people and communities. If we invest well, we will all do better together.

Life at QIC

We know that our people perform at their best when they feel a sense of belonging and are encouraged to bring their authentic selves to work every day.  We provide a supportive work environment where everyone can thrive and feel valued for their meaningful contribution in delivering for the prosperity of our clients, people and communities.

Joining QIC, you can contribute to our employee led networks that champion our diversity, equity and inclusion strategy, which consists of five key pillars: Gender Equality, LGBTQ+, Accessibility, Cultural & Linguistic Diversity, and First Nations People.

Other reasons to join us:

• Flexibility and hybrid options encouraged – certified Family Inclusive Workplace
• Recharge leave - additional 3 days leave per year
• Annual Fitness/home office reimbursement
• Ability to swap public holidays for those of personal, cultural or religious significance
• 26 weeks gender-neutral paid parental leave
• Financial study assistance and study leave
• Community leave for supporting the causes you love
• Development opportunities to extend, expand and enhance your growth.

At QIC, we welcome and encourage applications from Aboriginal and Torres Strait Islander people, the LGBTQI+ community, people with disabilities and people from all cultural backgrounds. We have an equitable, barrier-free application process so please inform us of your accessibility requirements in your application or you can reach out to our Talent Team on 07 3360 3800.

About the role

Join QIC's Real Estate team in Sydney on a full-time basis as a Leasing Assistant. Working closely with the Leasing team, you will primarily be responsible for coordinating the lease proposal process on behalf of the Leasing Executives. Additionally, you’ll provide high-level administrative and executive support, contributing to the success of a dynamic and fast-paced team environment.

This role is covering a 12-month parental leave contract with an ideal start date of July 2025.

Key Responsibilities

• Prepare Letter of Offer (LOO) packages for Leasing Executives and transcribe agreed terms into Salesforce for deal submission.
• Complete tenancy remixes and maintain operational centre plans and development configurations.
• Prepare and distribute sales, management, and other reports; assist with correspondence, presentations, and documentation.
• Attend Leasing meetings, take and circulate minutes, and follow up on action points.
• Maintain commercial advertisement listings and general knowledge of the retail leasing market.
• Provide confidential HR administration support, including recruitment, onboarding, and performance documentation.
• Manage diaries and coordinate internal/external meetings, including room bookings, video conferencing, and catering.
• Coordinate domestic and international travel within budget, including flights, accommodation, and transport logistics.
• Process invoices and assist with monthly credit card reconciliations.
• Monitor and maintain team requirements, including office supplies, services, equipment, and IT support.
• File and archive documents; assist staff and visitors with systems and office orientation.
• Collect, distribute, and post mail.

Key Requirements

• Certificate in secretarial/administration course preferred
• Experience in administration, team assistant or executive support positions
• Property experience including an understanding of leasing terminology an advantage
• Intermediate knowledge of Microsoft suite – Outlook, Word, PowerPoint and Excel
• Intermediate knowledge of Salesforce and Anaplan preferred
• High-level verbal and written communication skills
• Excellent attention to detail, including deadlines and commitments
• Self-motivated, highly organised and able to work effectively without close supervision
• Ability to maintain high levels of confidentiality and flexible with working hours when required