Join Chimes – and go further to help others go far! Chimes is a not-for-profit organization that assists people with intellectual and behavioral challenges to achieve their fullest potential. Our vast array of services — educational, employment, vocational, residential, habilitative and behavioral health — are delivered through a network of national and international affiliates. This allows us to take a comprehensive, holistic approach to improving the lives of every person we serve — those who receive and those who reap the benefits of our innovative, responsive solutions. PRIMARY JOB FUNCTION(S): Manage internal correspondence on behalf of the supervisor, reading, responding, and redirecting emails and messages Create and edit reports, documents, and presentations Perform administrative duties as requested or needs are anticipated Liaise with internal departments, answering calls, act as a contact Schedule appointments, maintain a calendar, send reminders, and make occasional travel arrangements Copy, scan, upload documents Observe best practices and etiquette Communicates well with departments Enter data, maintain databases, and keep records Compile expense reports as needed and on time Order office supplies for the department and manage mail and package services Run necessary errands on occasion Prepare facilities for scheduled events and arrange for refreshments or lunch if required REQUIREMENTS: Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint, SharePoint and consistent use of Outlook Advanced organizational and time management skills Work efficiently with the ability to multi-task and prioritize Must operate with discretion and confidentiality Working knowledge of printers, copiers, scanners, computers Excellent written and verbal communication skills, proper grammar extremely important Exceptional interpersonal skills EDUCATION: High school diploma or GED, associate degree EXPERIENCE: 4+ consistent years of experience as a personal/professional assistant would be advantageous NOTE: At the discretion of the Personnel Officer, additional related experience and/or education may be substituted in lieu of the requirements specified above under Education and Experience. What’s in it for you? Total Rewards (For Full-Time Employees = >30 hours/week): Competitive Pay Medical, Dental, and Vision Insurance Tuition Reimbursement options Flexible Spending Accounts (Health, Dependent, and Transportation) Life Insurance Disability Insurance Paid Time Off 403(b) with Employer Match Employee Recognition Programs Employee Referral Bonus opportunities Discounts through “Tickets at Work” Discounts on Verizon mobile service And More! Want to learn more? To learn more about Chimes, and how you can achieve personal and professional growth within a purpose-driven organization, visit us at: https://chimes.org/Careers. #cmd410 Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)