Recognized as one of the leaders in managing industrial, retail and multifamily properties in the Pacific Northwest, Tarragon Property Services L.L.C. is a locally owned property management company with more than 35 years of experience. Through our affiliated companies, our ownership develops the properties we manage, which supports our long-term investment in the communities where our teams live, work and play. We strive to build lasting value and relationships in real estate for generations.

The Administration and Events Assistant is responsible for providing administrative support to the Kent Station (Kent, WA) and Sunrise Village (Puyallup, WA) Tarragon Property Services offices and supporting the Events Manager with on-site events.

Essential Job Functions

Administrative Support

• Administrative duties as required in day-to-day operations of a commercial real estate management office.
• Answering incoming phone calls.
• Greets tenants, vendors, and staff.
• Maintains vendor/contractor sign in/out logs.
• Prepares after-hours log (pass down) as needed.
• Distributes mail and packages.
• Assists with scheduling meetings.
• Keeps all on-site supplies stocked and organized.
• Takes minutes and notes for all meetings.
• Provides administrative support to the Management Team as needed.
• Organizes and maintains internal file system for the commercial projects and commercial vendors.
• Maintains high standards for office and ensures policies and procedures are adhered to.
• Acquires, records and updates commercial tenant contact information.
• Maintains and updates property/tenant/vendor information in required documents and database systems.
  
  

Events Assistance

• Assists Events Manager with implementing effective events at each property.
• Assists with data collection and reporting attendance on events.
• Helps with event set-up and tear down.
• Installs event and marketing materials throughout the physical properties including hanging window posters and routinely.
• changing out directory kiosks and weather warriors.
• Be day-of coordinator and a point person for events.
• Build and maintain strong relationships with each project's tenants.
• Communicate events to tenants, vendors, and sponsors.
• Creating invoices for all sponsors, vendors and tenants.
• Assist with event/marketing budgets and reconciling event expenses.
• Aides in marketing events through online media channels.
• Updates and distributes monthly event calendar for properties.
• Maintains a consistent professional image throughout all events.
• Administrative event duties as required in day-to-day operations.
  
  

Requirements

• 1-2 years of administrative experience required.
• 1+ years of planning and implementing successful events preferred.
• Experience in the retail or other commercial property management sector preferred.
• High school diploma or GED certificate.
• Excellent organizational, interpersonal, and administrative skills with the ability to anticipate needs, independently prioritize duties, and ensure timely completion of responsibilities.
• Demonstrated attention to detail to ensure successful promotions and events.
• Clear, concise, professional written and verbal communication skills.
• Demonstrated competency in Microsoft Word, Excel, and PowerPoint.
• Proficiency in Yardi Voyager preferred but not required.
• Excellent networking skills to build relationships with vendors and suppliers and attract new customers.
• Demonstrates a strong affinity for delivering high-quality customer service internally and externally.
• Invests in relationships through trust-based, respectful interactions with all individuals.
• Demonstrates a growth mindset with an emphasis on continual improvement of systems, self, and team.
• Ability to travel regularly to Kent Station and Sunrise Village.
• Must maintain a valid driver's license and reliable transportation.
  
  

We are an Equal Opportunity Employer. We consider applicants for all positions without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, marital or veteran status, or any other legally protected status.

Required

Preferred

Job Industries

• Administration & Office Support