We are looking for a proactive and detail-oriented Junior Executive Assistant to support our management and HR operations. The ideal candidate will be trainable, self-motivated, and capable of working independently. This is a hybrid role combining executive support, office administration, basic finance handling, and HR generalist functions.

Key Responsibilities:

• Manage meeting schedules, prepare minutes, and coordinate follow-ups
• Oversee IT assets, office supplies, and ensure smooth office operations
• Liaise with vendors and building management
• Arrange business travel and logistics
• Support document handling including signing, filing, scanning, and delivery
• Track and renew operational licences
• Prepare monthly account reconciliation and petty cash reports
• Initiate and track payments, including SST and statutory contributions (EPF, SOCSO, LHDN)
• Follow up with clients on outstanding invoices
• Maintain cash flow files and financial trackers
• Assist with basic HR functions: onboarding, payroll changes, leave tracking, employee data and statutory reporting
• Support employee engagement and ensure HR compliance with local labour laws
• Generate EA and Form E annually

Qualifications

• Bachelor's degree or equivalent experience
• 2–3 years of experience in a similar role
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Well-versed in general office and HR functions
• Strong organisational and communication skills
• Ability to maintain confidentiality and work independently

If you're organised, eager to learn, and ready to grow with a dynamic team, we’d love to hear from you!