Action Inc. is seeking a detail-oriented and proactive Assistant Manage: Income Eligible Program Invoicing to oversee invoicing and compliance activities within our Income Eligible Program. In this role, you will lead a team responsible for reviewing vendor invoices, maintaining accurate records, and supporting both internal staff and external partners. Success in this position requires strong analytical skills, effective communication, and the ability to manage multiple systems and priorities in a dynamic environment.

Job Summary: The qualified individual will oversee a team of employees to manage the data integrity and compliance activities for our vast network of subcontracting partners. Daily activities will include reviewing Lead Vendor invoice reports for Action, tracking, and updating data software and spreadsheets, and troubleshooting scenarios with team members. Ability to problem solve, communicate directives efficiently and effectively, and provide support to internal and external program participants will be vital. This position requires a strong analytical background with an emphasis on accuracy and detail.

Hours: Monday - Friday, 8:30 AM to 4:30 PM, EXPEMPT

Benefits: Medical, Dental, Vision, Paid Time Off, Holidays, Life Insurance, AD&D, Long Term Disability, EAP, 403(b) with generous match after first year

Duties/Responsibilities

• Oversee a team of employees.
• Review and process large invoice reports prior to submission to funding source.
• Ensures all reports align with compliance requirements for funding source.
• Supports team with positive feedback after reviewing their work.
• Identifies error trends and communicates findings to team in a clear and concise manner.
• Oversee the communication and completion of the funding source software quarterly user audit.
• Distribute monthly cleared contractor employee information relative to background check clearance to work on behalf of the program.
• Field network inquiries and disseminate information relative to the program background check processes.
• Ensure program partners understand program requirements by implementing resources to help support program policies.
• Use multiple tools and softwares (Outlook, Excel, Workflow Platforms)
• Multitask between multiple tools and systems.
• Works independently and seeks Supervisor support when necessary.
• Other duties and responsibilities as assigned.
  
  

Required Skills/Abilities

• High level of proficiency with Microsoft 365 and the ability to learn new or updated software
• Strong leadership attributes
• Ability to multitask in a fast-paced environment
• Excellent written and verbal communication skills
• Attention to detail and organization
  
  

Experience & Education

• Bachelor's degree in Business/Accounting OR equivalent experience
  
  

Physical Demands

• Must be able to sit for long periods, use keyboard & other office equipment and lift up to 15 lbs.