Position Summary:

The Payroll Manager will play a critical role in payroll processing and compliance while supporting the broader human resource's function. This hands-on position ensures payroll administration aligns with state and federal regulations and requires a strong understanding of HR processes and policies. As a key member of the HR team, you will contribute to the organization's success by maintaining payroll compliance and supporting HR initiatives.

Primary Responsibilities: The following duties are descriptive in nature and may include additional responsibilities as needed.

1. Payroll Management

• Demonstrate comprehensive knowledge of federal and state payroll standards, legislation, and best practices.
• Ensure accurate and timely payroll processing each pay period.
• Maintain compliance with applicable laws, payroll tax obligations, unemployment requirements, and internal policies.
• Serve as the subject matter expert for payroll-related inquiries and concerns, providing training to managers and HR team members on the effective use of UKG and timecard processing.

2. HR Support

• Offer guidance to employees and managers on HR policies, procedures, and programs.
• Address employee questions related to payroll, benefits, compensation, leaves of absence, and other HR-related topics.
• Support the administration of HR initiatives, including performance management, employee engagement, and training programs.

3. Compliance

• Ensure adherence to local labor laws, regulations, and company policies.
• Stay informed about evolving HR and payroll legal requirements, making recommendations to maintain compliance.
• Contribute to the development and implementation of policies that promote a fair, inclusive, and compliant work environment.

4. HR Administration

• Maintain accurate and confidential employee payroll records with a high level of data integrity.
• Manage HR-related documentation, such as employment contracts, offer letters, and performance evaluations.
• Assist in generating and maintaining HR metrics and reports to support data-driven decision-making.

5. HR Projects

• Participate in cross-functional HR initiatives, including employee engagement surveys, policy updates, and diversity and inclusion efforts.
• Drive continuous improvement in HR processes and systems to enhance the employee experience and organizational effectiveness.

Key Responsibilities:

1. Process payroll accurately and on time for each pay period.
2. Ensure compliance with payroll-related laws, tax obligations, and company policies.
3. Manage updates and changes to payroll records, such as new hires, terminations, and salary adjustments, while maintaining confidentiality.
4. Oversee the configuration and maintenance of Payroll and HRIS systems to ensure accurate operation.
5. Apply thorough knowledge of HR and Payroll policies to ensure transactions and records meet compliance standards.
6. Collaborate with auditors and handle payroll tax audits effectively.
7. Provide accurate payroll and HR data to support HR and accounting teams.
8. Maintain accurate personnel records and prepare required reports, utilizing HRIS systems as needed.
9. Address payroll-related inquiries and resolve issues promptly.
10. Manage both digital and manual personnel record systems.
11. Track department KPIs and metrics, preparing periodic reports and summaries.
12. Perform additional duties as required to support department goals.

All Employees have the following compliance obligations:

1. Remain compliant with the Code of Conduct and Policies which includes the Product Compliance Policy.
2. Ensure that all duties related to product compliance are adhered to in accordance with the Product Compliance Policy, Laws, Regulations and market demands.
3. Responsible for all tasks to achieve compliance goals and demands of Compliance Management System.
4. Must raise concerns related to the Compliance Management System to their supervisor, manager, any member of the Leadership Team, or through the confidential whistle blower service.

Requirements:

• Proven experience managing and processing all aspects of bi-weekly payroll with 400+ employees using UKG is mandatory.
• Bachelor’s degree in Human Resources, Business Administration, Accounting, or a related field. At least 3 years of multi-state payroll processing experience is required. CPP certification is highly preferred.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint.
• Strong knowledge of federal and state payroll standards, legislation, and best practices.
• Highly organized and action-oriented with exceptional attention to detail, accuracy, and problem-solving abilities.
• Familiarity with HR policies, procedures, and employment laws.
• Strong communication and interpersonal skills.
• Demonstrated ability to handle confidential information with discretion and professionalism.
• Experience working with HRIS systems.
• Excellent organizational and multitasking skills.

Competencies - Manager of Others:

Aligning Performance for Success

Focusing and managing individual performance by helping others set performance goals/objectives, and then tracking results and continually evaluating performance effectiveness. Aligning Performance for Success supports our business drivers of Building a High-Performance Culture and Increasing Global Focus.

Building Influential Partnerships

Leveraging relationships with internal and external partners to persuade key stakeholders to take action that will address customers’ needs and advance business objectives. Building Influential Partnership supports our business driver of Executing a Competitive Strategy.

Customer Focus

Ensuring that the internal or external customer’s perspective is a driving force behind strategic priorities, business decisions, organizational processes, and individual activities; crafting and implementing service practices that meet customers’ and own organization’s needs; promoting and operationalizing customer service as a value. Customer Focus supports our business driver of Increasing Profitable Revenue Production.

Decision Making

Identifying and understanding challenges and opportunities by gathering, analyzing, and interpreting quantitative and qualitative information; choosing the best course of action by establishing clear decision criteria, generating, and evaluating alternatives, and making timely decisions; taking action that is consistent with facts and optimizes probable consequences. Decision Making supports our business driver of Driving Efficiency.

High-Impact Communication

Clearly and succinctly conveying information and ideas to individuals and groups in a variety of situations; communicating in a focused and compelling way that influences others’ thoughts and actions. High-Impact Communication supports our business drivers of Building a High-Performance Culture, Increasing Financial Performance, Increasing Global Focus, Executing a Competitive Strategy and Driving Efficiency.

Leading a Culture of Trust & Integrity

Fostering a work environment that encourages people to act with integrity and treat each other and their ideas with respect; creating and protecting a high-trust environment by setting an example, advocating for others in the face of challenges, removing barriers, and rewarding others for demonstrating behaviors that cultivate trust. Leading a culture of Trust and Integrity supports our business driver of Building a High-Performance Culture.

Health & Safety

The ability to effectively oversee, implement, and promote health and safety practices within a designated area or team. Individuals with this competency are responsible for ensuring the well-being of employees by creating and maintaining a safe and secure work environment. This includes the application of relevant regulations, the development of preventive measures, and the fostering of a culture that prioritizes health and safety.

Language Skills: Must demonstrate exceptional verbal and written communication skills in English, with the ability to deliver clear, professional, and polished messaging.

Mathematical Skills: Proficient in standard and business-level mathematics, including the ability to accurately perform calculations such as addition, subtraction, multiplication, and division.

Reasoning Skills: Strong critical thinker and decision-maker, capable of analyzing complex situations and effectively resolving challenges faced by the Managing Director or Leadership team.

Equal Employment Opportunity Policy

Kingspan provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.