About Us:

Nagase America LLC is a leading distributor of specialty chemicals, performance materials, and ingredients serving a diverse range of industries. As part of the Nagase Group, a global network with over 190 years of innovation, we are dedicated to delivering high-quality products and customized solutions to meet our customers' needs. Our commitment to sustainability and customer satisfaction drives everything we do.

Position Summary:

Join a dynamic HR team where you’ll play a key role in streamlining operations, ensuring compliance, and enhancing the employee experience. We’re looking for an HR Operations Manager who thrives in a fast-paced environment and is passionate about payroll, HRIS management, compliance, and strategic HR initiatives.You will be detail-oriented and organized as you work collaboratively with internal teams and service providers to ensure accurate and efficient HR Operations.

What You’ll Do:

Payroll Administration

• Partner with a third-party payroll administrator to oversee biweekly and monthly payroll processing.
• Ensure timely and accurate submission of payroll changes, including new hires, promotions, transfers, relocations, and terminations.
• Manage expatriate payroll processing, working with HQ in Japan and external CPA firms on income tax and payroll adjustments.

HRIS & Data Management

• Serve as the primary administrator for ADP Workforce Now—ensuring data integrity and system efficiency.
• Oversee timesheet approvals and ensure seamless payroll processing.
• Train employees on HRIS functionalities, including timekeeping and self-service options.
• Act as a liaison between the company and the third-party payroll provider.

Compliance & Reporting

• Ensure compliance with federal and state employment regulations, including maintaining accurate employee I-9 records.
• Monitor and validate 401(k) contributions and funding.
• Assist in preparing ACA, EEO-1, OSHA, and other federally/state-required reports.
• Prepare and maintain HR reports, including vacation accruals, bonus tracking, and financial reporting for audits and policy renewals.

Strategic HR Initiatives & Special Projects

• Support HR leadership in process improvement initiatives to enhance operational efficiency and compliance.
• Oversee payroll-related tax and fringe benefit administration for company programs.
• Lead or assist with ad hoc HR projects to support strategic company objectives.

HR Support & Employee Relations

• Assist in employee relations matters, including conflict resolution and workplace investigations.
• Provide recruitment support, including interview coordination and onboarding facilitation.
• Support performance management processes, including goal setting, performance reviews, and feedback initiatives.
• Contribute to employee engagement and workplace culture programs.

Confidentiality & Compliance

• Maintain strict confidentiality of employee records and sensitive information.
• Adhere to company policies and best practices for information security.
• Proactively report any compliance concerns to management.

What You Bring:

✔ Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred).

✔ 5+ years of HR experience with a strong background in payroll and benefits administration.

✔ Proficiency in ADP Workforce Now or similar HRIS platforms.

✔ Strong knowledge of payroll regulations, employment laws, and HR compliance.

✔ Excellent organizational skills and attention to detail.

✔ Ability to handle sensitive information with a high level of confidentiality.

✔ Strong communication and interpersonal skills.

✔ Microsoft Office Suite proficiency (Excel, Word, Outlook, etc.).

✔ Experience working with expatriate employees and knowledge of visa processes is a plus.

Why Join Us?

• Competitive compensation packages.
• 100% Company-paid health, dental, and vision insurance.
• Generous paid time off and holidays.
• Retirement savings plans with company match.
• Opportunities for career growth and professional development.

Position Details:

Full-time | Monday–Friday

Hybrid | 3 days in office; 2 days home office

Occasional travel may be required.