Title: Human Resources Coordinator

Position Type: Full-Time, Permanent

Hours: 35 hours per week, Monday to Friday (occasional after hour flexibility is required)

Location: 962 Bloor St West

Supervisor: Human Resources Manager

Sistering is a multi-service agency which offers practical and emotional support to women and trans people facing a variety of challenging life circumstances, including poverty, homelessness, social isolation, mental health and trauma histories.

Our Vision

Sistering envisions a world where all women and trans people, in all our diversity, are valued; a world where we are safe and supported, treated with dignity, and given the respect we deserve. When opportunities are just and equitable, we can live life on our own terms.

Our Mission

Our goal is to create a safe, non-judgmental space for women and trans people who are socially isolated, poor, homeless or precariously housed. Guided by principles of Anti-Oppression and Anti-Racism, Sistering works to change the social conditions that endanger women and trans

Sistering’s programs include a low-barrier 24/7 Drop In, Housing and Case Support, Harm Reduction, Peer Outreach, On the Path to Employment and Spun Studio social enterprise, and individual and systemic advocacy.

How We Do It

Sistering operates on a trauma-informed and relationship-based model and our harm reduction philosophy is a core element of all the work we do: we are here to respond to participants’ needs, where they are at, in the moment, to support participants to learn how to reduce harm and/or increase safety. In addition, we recognize that their lives have meaning and value.

Position Summary

We are seeking a detail-oriented, proactive, and compassionate Human Resources Coordinator to support the HR team and contribute to the administrative operations of the organization. The successful candidate will play a vital role in providing HR support to staff, supporting student placements, and ensuring that administrative processes run smoothly. This position combines traditional HR coordination with office administration, including inventory management, office logistics, and employee support.

Responsibilities

Human Resources Coordination:

• Assist with the full employee life cycle, including onboarding, job changes, offboarding, and employee file management
• Provide support on HR policies, collective agreement interpretation, and employment legislation
• Coordinate and track internal and external training (e.g., First Aid, Fire Prevention, Equity Training)
• Assist with ADP Workforce Now, including HR, Onboarding, and Recruitment modules
• Maintain and update employee records in HRIS; generate reports and track metrics as needed
• Coordinate and support student placements, including onboarding and liaising with placement supervisors and institutions
• Support employment equity, diversity, and inclusion efforts across the organization
• Assist with Joint Health and Safety Committee (JHSC) activities, including agenda preparation, record keeping, and compliance tracking
• Coordinate and participate in staff appreciation events and wellness initiatives
  
  

Administrative & Office Support

• Liaise with the Office Manager/Executive Administrator to assist with various administrative projects and tasks as noted below
• Maintain office inventory and place orders for supplies and stationery
• Collect, sort, and distribute incoming and outgoing mail
• Assist with building access and security, including managing distribution and tracking of keys, fobs, and ID badges
• Coordinate distribution and tracking of company property such as laptops, mobile phones, and other devices
• Assist with the setup of new employee workstations in collaboration with IT and Operations teams
  
  

Qualifications

Other Duties as Assigned

• Post-secondary education in Human Resources, Business Administration, or a related field
• Minimum 1–2 years of experience in a similar HR or administrative role
• Strong working knowledge of employment legislation: Employment Standards Act, Human Rights Code, OHSA, AODA, WSIA, and Labour Relations Act
• Exposure to labour relations and understanding of collective agreements in unionized settings
• Experience with HRIS platforms, preferably ADP Workforce Now
• Demonstrated organizational skills and ability to manage multiple priorities under pressure
• Excellent communication skills (written and verbal)
• Strong interpersonal skills with a high level of discretion and confidentiality
• Commitment to equity, inclusion, and anti-oppression frameworks
• Familiarity with social service or 24/7 residential care environments is an asset
• Proficient in Microsoft Office Suite, Google Workspace, and business communication tools
  
  

Compensation

• Competitive Hourly Wage
• Non-unionized Role
• Comprehensive Benefits Package including:
• Group health and dental benefits
• Defined benefit pension plan
• Generous time-off policies (vacation days, sick time, and personal days)
  
  

Working Conditions

This position works in the office and community. Sistering is a 24/7 operation, fast paced, intense environment. There may be the risk of exposure to potentially unpredictable behaviours and situations. Sistering is a pet friendly facility and as such, employees can expect to be in the proximity of animals.

Sistering is an Equal Opportunity Employer; we welcome and encourage applications from black, racialized persons/visible minorities, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities. Those who require special accommodation through the interview process will be provided with the appropriate support.

This role is an open vacancy, and we encourage all qualified candidates to apply. Applicants will be informed of the outcome following an interview as per Ontario employment regulations. Those who require special accommodation through the interview process will be provided with the appropriate support.