Position Overview:

The HR Coordinator / Office Administrator / Recruiter will provide day-to-day support for internal human resources activities while working closely with an external Professional Employer Organization (PEO). This role will also handle office administration tasks and lead recruitment efforts to attract top talent. Key responsibilities include supporting HR functions such as hiring, onboarding, employee relations, benefits administration coordination, maintaining office operations, and ensuring compliance with company policies and employment laws.

Primary Duties and Responsibilities:

• Act as a liaison between internal leadership and the PEO regarding HR matters, benefits administration, compliance updates, and employee relations issues.
• Support the recruitment process by posting job openings, sourcing candidates, conducting initial interviews, scheduling interviews with hiring managers, and facilitating job offers.
• Manage new hire onboarding, orientation, and employee recognition programs.
• Administer and maintain company policies, employee records, and documentation in coordination with the PEO.
• Ensure compliance with federal, state, and local employment laws and recommended best practices.
• Maintain compliance tracking for employee certifications, training (e.g., safety, harassment prevention), and professional development requirements.
• Conduct or coordinate background checks, employee eligibility verifications (e.g., I-9 compliance), and assist with onboarding documentation.
• Respond to internal HR and employment-related inquiries, escalating complex matters to the appropriate leadership or PEO representative.
• Assist with office management tasks, including ordering supplies, coordinating office maintenance, and serving as the main point of contact for facility vendors.
• Participate in employee disciplinary meetings, investigations, and terminations as needed, partnering with leadership and the PEO.
• Monitor HR trends, regulatory changes, and best practices to recommend improvements to policies and programs.
• Perform other related duties as assigned to support HR and office operations.
• Reports directly to the Chief Financial & Administrative Officer & handles any HR tasks that are needed as assigned.
• Other duties as assigned.

Required Skills and Abilities:

• Strong verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution abilities.
• Highly organized with strong attention to detail.
• Effective time management skills with the ability to meet deadlines and manage multiple priorities.
• Strong analytical and problem-solving capabilities.
• Ability to act with professionalism, discretion, and confidentiality at all times.
• Working knowledge of employment laws and HR best practices.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to quickly learn HRIS systems and applicant tracking systems (ATS).

Education and Experience:

• Bachelor’s degree in Human Resources, Business Administration, or a related field required.
• Minimum of one (1) year of human resources, and office administration.
• Minimum of one (1) year of recruiting experience.
• Experience working with or coordinating with a Professional Employer Organization (PEO) is a plus.