Oak City Academy is a PK-8th private Christian Classical/Montessori school located in Garner, NC. OCA’s passion is to “cultivate joyful learners who bring Heaven to Earth.” Learn more on our web site at www.oakcityacademy.org, like our Facebook Page https://www.facebook.com/oakcityacademy, and follow us on Instagram @oakcityraleigh to see how our students’ lives are transformed through our "everyday." OAK CITY ACADEMY HUMAN RESOURCE GENERALIST JOB DESCRIPTION Title: Human Resource Generalist FLSA Status: Non-Exempt Hours: Up to 25 hrs a week (Hybrid: Remote and Onsite) Reports to: Head of School Department: Human Resources Employment Status: Part Time Supervisory Responsibilities: None Location: Main Campus 1100 Benson Rd, Garner and The Capital Church, Garner NC Date Created/Last Evaluated: 3/1/2024 Salary: See offer letter Summary The HR Generalist’s primary focus is to facilitate and organize Oak City Academy’s HR practices, ensure that new staff are properly assimilated to the school, and to work with our fractional HR firm to do the hands-on HR work on campus in tandem with them. Qualification Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees should love children and have a heart for Christian education. Employees should have an appreciation of and be willing to embody OCA’s Core Values, as well as personally embrace OCA’s statement of faith. The employee needs to work as a team in order to accomplish the educational and organizational objectives within the school as a whole. Minimum Qualifications Bachelors or Associates degree preferably in Human Resources related field of study AND/OR Certification (SHRM-CP, SHRM-SCP, PHR, or SPHR) or extensive experience in the HR field Current membership of SHRM or HRCI (preferred) Personal confession of faith in Jesus Christ and commitment to the mission of Oak City Academy Commitment to OCA’s passion to cultivate joyful learners who bring heaven to earth Excellent written and verbal communication skills Time Management Attention to detail Ability to maintain accurate records and organized work environment Ability to Multitask Resourceful and able to think through problems towards creative and effective solutions Ethical Conduct Strong organizational Skills Possess strong interpersonal skills Maintains a positive, relaxed demeanor under stress Technical ability to work with various software programs and learn new ones as needed (Ex. Google Docs, Trello, Canva, and school specific platforms) Knowledge, Skills and Abilities Understanding of and proficiency in google suite Technical ability to work with various software programs and learn new ones as needed (Ex. Google Docs, Trello, Canva, and school specific platforms) Supervisory Responsibilities None Essential Functions Develop and implement HR strategies and initiatives aligned with the overall business strategy. Maintain the work structure by updating job requirements and job descriptions for all positions. Conduct phone interview screenings for potential candidates. Schedule interviews with the appropriate staff members and set up observation times (for teaching staff). Assist with recruiting, and facilitates the onboarding/hiring of qualified job applicants for open positions, communicating benefits and compensation; collaborating with the Department Heads to understand skills and competencies required for openings. Assist with employee offboarding and exit interviews. Conduct background and motor vehicle records checks and employee eligibility verifications. Responsible for employment-related inquiries from applicants, employees, and supervisors. Ensure planning, monitoring, and appraisal of employee work results by training Assist Head of School Department Heads to coach and discipline employees; hearing and resolving employee grievances; counseling employees and supervisors. Maintain company compliance with OSHA regulation and annual reporting. Ensure reporting of accidents/incidents and their investigation through trainingand follow-ups. Support Workers Comp. Insurance Provider with managing cases and maintaining records of injuries and illnesses. Maintain management guidelines by preparing, updating, and recommending human resource policies and procedures. Ensure legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings. Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Facilitates staff encouragement and blessing baskets at monthly staff meetings. Oversees onboarding, training and background checks for Substitute Teachers and Parent Volunteers. Physical Demands The physical demands of this position are limited in nature to the normal requirements of working in an office environment within a school setting. Work Environment and Expectations The Employee has read and can support the Oak City Academy Statement of Faith, Core Values, Proven Process, and Mission Statement, collectively attached hereto as Exhibit A. The Employee acknowledges the Employee can teach or conduct themselves in full accordance with these documents. The Employee has read and acknowledges they can conduct themselves in accordance with the culture of OCA, and all job duties and responsibilities, as outlined in this job description, OCA’s Staff Manual, and Parent/Student Handbook (collectively, “Staff Manual and Handbook”) both of which have been shared with the Employee. While the Staff Manual and Handbook are too voluminous to attach hereto, Employee acknowledges that he/she has or will carefully review the Staff Manual and Handbook, has or will sign a separate Acknowledgement of Receipt for both documents, and can comply with the terms of the Staff Manual and Handbook. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the position. All employees may have other duties assigned at any time. * U.S. DOL, The revised handbook for analyzing jobs (Washington, D.C.): U.S. Government Printing Office, 1991. Job Type: Part-time Pay: $18.00 - $21.00 per hour Expected hours: 20 – 25 per week Schedule: 4 hour shift 8 hour shift Choose your own hours Monday to Friday No weekends Work Location: Hybrid remote in Garner, NC 27529