Job Requisition ID: 19576

Date Posted: 20 May 2025

Closing Date: 10 June 2025 23:59 CET/CEST

Publication: Internal & External

Type of Contract: Permanent

Directorate: Internal Services

Workplace:

Noordwijk, NL Paris, FR

Grade Band: A5 - A5

Location

ESTEC, Noordwijk, Netherlands or ESA Headquarters, Paris, France

Description

Head of the Management and Control Office for the Corporate Area in the Directorate of Resources and Services (D/RES).

Under the direct authority of the Director of Resources and Services, the Head of the Management and Control Office for the Corporate Area is responsible for providing management solutions, planning and controlling to the Corporate Area, and the secretariat for the AFC, IPC and AC.

Duties

The Head of the Management and Control Office for the Corporate Area is responsible for:

• providing overall management support to the Corporate Directors (CIC, RES and SLE) on the formulation and implementation of the Directorate's objectives;
• providing the secretariat for the AFC, IPC and AC and acting as the Agency's Procurement Review Support Entity (PRSE);
• proposing and managing the General and Administrative (G&A) costs cycle for the Corporate Directors and DG services in compliance with the relevant legal framework and in coordination with the relevant corporate functions;
• consolidating and maintaining financial and workforce plans (staff and industrial support) for all activities in the Corporate Area and defining budgets and related flexibility margins;
• providing business/programme/ project control, monitoring and reporting to the Corporate Area and ensuring compliance within the established targets and the Agency's corporate policies;
• coordinating the activities of the Corporate Directors related to risk management and the implementation of the Quality Management System, knowledge and records management;
• supporting D/RES in the management of the Directorate and day-to-day activities including the preparation of key documents, inputs and briefings for internal and external meetings and the coordination of inter-department and inter-directorate activities;
• managing and coordinating RES internal and external communication activities.
  
  
  

The Head of Office acts as Senior Financial Controller (SFC) for the Corporate Directorates and reports in this role functionally to RES-F.

You will also be responsible for identifying, assessing, managing and reporting the health and safety risks in your area of responsibility.

Technical competencies

Extensive experience in budgeting, cost control, resources and activities planning

Knowledge of ESA’s cost and financial regulatory framework

Experience in procurement preparation, selection, negotiation, implementation and audits

Knowledge of risk management

Knowledge of change management

Behavioural competencies

Result Orientation

Operational Efficiency

Fostering Cooperation

Relationship Management

Continuous Improvement

Forward Thinking

For more information, please refer to ESA Core Behavioural Competencies guidebook

Education

A master’s in business administration or in another relevant field is required for this post.

Additional Requirements

Proven experience in project and programme management and controlling is required.

You should, in addition, have:

• proven experience of leading, motivating and developing a team;
• the ability to provide strategic direction to the individuals and teams within the Office and to relate team objectives to the overall, evolving organisational goals and context;
• the ability to drive performance and foster cooperation within and across teams throughout the organisation;
• demonstrated excellent leadership, relationship management and oral and written communication skills;
• a proven track record of representing the Agency’s interests to external interfaces;
• excellent cognitive, analytical, delegation, planning and organisational skills;
• the ability to anticipate problems, resolve complex issues and relate situations to their context;
• the ability to make solution-oriented, pragmatic and timely decisions of a high standard and with integrity and to support others, such as team members, upper management and other stakeholders, in this process.
  
  
  

People management experience is required while international experience is an asset, including outside your home country, as well as experience in diverse functional areas relevant to ESA activities. Mobility is inherent to management functions and this position may be subject to rotation.

Therefore, mobility opportunities may be offered to you as part of your career evolution at ESA, starting after approximately five years in this role.

Diversity, Equity and Inclusiveness

ESA is an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. We therefore welcome applications from all qualified candidates irrespective of gender, sexual orientation, ethnicity, beliefs, age, disability or other characteristics. Applications from women are encouraged.

At the Agency we value diversity, and we welcome people with disabilities. Whenever possible, we seek to accommodate individuals with disabilities by providing the necessary support at the workplace. The Human Resources Department can also provide assistance during the recruitment process. If you would like to discuss this further, please contact us via email at [email protected].

Important Information and Disclaimer

During the recruitment process, the Agency may request applicants to undergo selection tests. Additionally, successful candidates will need to undergo basic screening before appointment, which will be conducted by an external background screening service, in compliance with the European Space Agency's security procedures.

Note that ESA is in the process of transitioning to a Matrix setup, which could lead to organisational changes affecting this position.

The information published on ESA’s careers website regarding working conditions is correct at the time of publication. It is not intended to be exhaustive and may not address all questions you would have.

Nationality and Languages

Please note that applications are only considered from nationals of one of the following States: Austria, Belgium, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Slovenia, Spain, Sweden, Switzerland, the United Kingdom and Canada, Latvia, Lithuania and Slovakia.

According to the ESA Convention, the recruitment of staff must take into account an adequate distribution of posts among nationals of the ESA Member States*. When short-listing for an interview, priority will first be given to internal candidates and secondly to external candidates from under-represented Member States*.

The working languages of the Agency are English and French. A good knowledge of one of these is required. Knowledge of another Member State language would be an asset.

• Member States, Associate Members or Cooperating States.
  
  
  

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