Our client, an independent research foundation based in New York City, is looking for a Grants Manager to join their team. Their work is grounded in our mission to help all communities build a more vibrant and just future by fostering advances in the arts, education leadership, and youth development.

The Grants Manager is a key contributor to effective grants management at the foundation, responsible for the full lifecycle of grants and initiative-related contracts for designated program areas. The position also serves as a trusted partner to communications, program, and research teams as well as the legal team, providing guidance on policies, compliance, and best practices. The manager ensures that grantmaking operations are carried out with accuracy and efficiency.

To be qualified for this role, you need to come out of a PRIVATE FOUNDATION or a PUBLIC CHARITY.

The Grants Manager will join a highly collaborative team led by the head of grants management, and the team sits under Finance and Operations and led by the chief financial officer.

The salary for this position is $138,005 DOE

Responsibilities

Grants/Contracts Management

• Manage the full lifecycle of grants and relevant contracts, in support of 2-3 program units.
• Be a partner to units, providing guidance on grantmaking planning, foundation policies and procedures, and on grantmaking best practices generally.
• Provide technical assistance to grantees and external partners regarding Wallace policy requirements and grants management system use.
• Ensure all activities have the appropriate authorizations; help track spend against originally authorized funds.
• Generate draft grant agreement and initiative-related contract templates, including terms and conditions, scopes of work, workplans and budgets.

Compliance and Due Diligence

• Ensure grants are in compliance with applicable internal and external processes and regulations, performing due diligence on applicants and grantees.
• Lead due diligence reviews of grantee organizations including requesting IRS determination letters, charity checks, and Form W-9s, as well as audited financial statements and Form 990s for Finance’s review and sign-off.

Grants Database Management [Smart Simple - GMS360]

• Support the development and implementation of updated systems functionality, designing workflows and testing processes.
• Provide technical support, including troubleshooting system issues, and deliver training for internal users and grantees.

Reporting and Data Use

• Generate and interpret reports and analysis to support decision-making.
• Assist in preparation of grant-related materials for board meetings and audits.
• Work collaboratively to identify trends, streamline processes, and improve data quality.

Qualifications

• 5+ years in grants management roles at private foundations or grantmaking public charities.
• Demonstrated experience with grants management software and related systems.
• Adept at reviewing grants and contacts for compliance with internal and external requirements and regulations

Knowledge, Skills, and Abilities

• Strong knowledge of legal and compliance issues relevant to private foundation grantmaking.
• Exceptional project management skills and can manage competing projects and timelines.
• Highly proficient in the Microsoft Office Suite producing charts and data visuals with ease.
• Outstanding collaborator and communicator to work effectively with diverse stakeholders.
• Commitment to accountability, transparency and delivering high-quality customer service.
• Proactive and continuous learner about the philanthropic sector and as a grants management professional, which includes staying abreast of new regulations and best practices.