Job Title: Grants & Data Systems Coordinator

Location: Access to Healthcare Network, Reno Office

Department: Finance & Data Management

Reports To: Grants Manager / Data Director

Status: Full-Time, Non-Exempt

Job Purpose

Access to Healthcare Network (AHN) is seeking a highly organized and detail-oriented Grants & Data Systems Coordinator to support both our finance and data analyst functions. This is a hybrid position with equal responsibility across two key areas: grant billing coordination and data systems management (Salesforce/ TITAN). The ideal candidate brings experience in bookkeeping and grant accounting, as well as a strong understanding of data integrity, reporting, and CRM/database systems, preferably in healthcare or nonprofit settings.

Key Responsibilities & Duties

Grants Coordination (50%)

• Prepare monthly grant billings in coordination with the Grants Manager.
• Code invoices and patient care funds to appropriate general ledger and grant codes.
• Review supporting documentation to ensure accuracy, allowability, and non-duplication of expenses.
• Enter expenses into the accounting system and prepare grant invoices and reconciliations.
• Create and maintain vendor accounts.
• Maintain accurate records of all grant transactions.
• Assist with preparation of grant budgets and budget revisions.
• Generate billings and record cash receipts.
• Support program directors with budgeting questions and reporting needs.
• Maintain filing for accounting documentation, grants, and contracts.
• Review travel reports and enter journal entries as needed.
• Assist with monthly bank reconciliations and general audit preparation.
• Abide by HIPAA requirements and maintain confidentiality.
  
  

Database & Reporting Management (50%)

• Oversee quality control for all AHN programs through Salesforce database support.
• Manage Salesforce user onboarding, role permissions, training, and troubleshooting.
• Maintain and update a Salesforce Data Quality Handbook.
• Ensure data integrity through regular audits and staff support.
• Build and maintain Salesforce components to align with grant and internal program metrics.
• Collaborate with program heads to determine benchmarks and generate insightful reports.
• Deliver reports to internal stakeholders including executives and department heads.
• Assist in data analysis to inform program improvement and grant reporting.
• Prioritize reporting requests through an organized ticket or queue system.
• Stay informed on Salesforce feature updates and functionality improvements.
  
  

Qualifications

Required:

• Minimum 2 years bookkeeping/accounting experience.
• Experience working with databases or client management systems. Salesforce preferred.
• Proficiency in Microsoft Excel, Word, and general digital literacy.
• Excellent attention to detail, organizational, and customer service skills.
• Ability to manage competing priorities and deadlines independently.
• Strong verbal and written communication skills.
• Comfortable sitting at a computer for extended periods; able to lift up to 20 lbs.
• Valid driver's license.
• Ability to pass a background check through the State of Nevada.
  
  

Preferred

• Degree or certification in Accounting, Business, or related field.
• Experience with Accounting Seed or similar accounting software.
• Salesforce CRM experience strongly preferred.
• Experience in the nonprofit or healthcare sector.
• Experience with training and/or teaching technical systems to staff.
• Familiarity with HIPAA compliance in a healthcare environment.
  
  

Additional Information

• Flexibility in scheduling may be required depending on departmental needs.
• Must be comfortable adapting to evolving responsibilities in a collaborative team environment.
  
  

Benefits

• 4 weeks PTO, 14 paid holidays, 4 weeks parental leave, and up to 4 weeks catastrophic leave.
• Medical, dental, vision effective 1st day of the month after hire.
• Free health insurance for full-time employees, low-cost options for dependents.
• Employer-paid EAP, long-term disability, and life insurance.
• 403B retirement plan with 4% match, tuition assistance, and dog and child-friendly workplace.
  
  

Equal Opportunity Employer: AHN is committed to diversity and encourages individuals from all backgrounds

Required to pass a background check through the State of Nevada