Grants and Contracts Associate - MSHC - Administration Hiring Department: MSHC - Administration Location: Chicago, IL USA Requisition ID: 1034115 FTE: 1 Work Schedule: M-F Shift: Days # of Positions: 1 Workplace Type: On-Site Posting Close Date: 05/21/2025 Salary Range (commensurate with experience): $24.68 - 45.00 / Annual Salary About the University of Illinois Hospital & Health Sciences System (UI Health) The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois Chicago (UIC), UI Health comprises a clinical enterprise that includes a Joint Commission-accredited tertiary care hospital and outpatient clinics, and the Mile Square Health Center network of federally qualified health centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity. Learn more: https://hospital.uillinois.edu/about-ui-health Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits. The Grants and Contracts Associate is responsible for pre and post-award administration of grant related projects, maintaining knowledge of grant submission and approval procedures, and assisting with the preparation of budget for grant proposals. This position will be the main liaison with principal investigators, the project team, and the University's Office of Sponsored Research Post-Award (OSP). The Grants and Contracts Associate will also be responsible for facilitating the daily business activities, accounting and budgeting activities within the department. The Grants and Contracts Associate is responsible to identify, analyze, and report administrative operational inconsistencies; review program policy and maintain effective internal and external communication channels; research regulatory compliance policies and apply discretionary judgment in the coordination and follow-through of all aspects of the Mile Square Health Center Finance department. Duties & Responsibilities: Manage the administration for the pre and post award grant process for Mile Square grants and contracts. This includes:Preparation of grant and contract budgetsAssist the Office of Sponsored Research with grant submission and grant close out procedures Recording and monitoring grant expenses Preparing monthly grant reconciliations Review invoices prepared by Office of Sponsored Research Prepare invoices for grants and contracts as needed Perform labor redistributions Perform expenditure transfers Miscellaneous reporting to granting agencies Monitor financial status and program performance of grant projects Maintain knowledge of grant funding policies, regulations, and procedures. Disseminate information to PIs, project teams, and business managers. Assist Principal Investigators in preparing grant proposals including budget preparation, completing forms, obtaining signatures. Serve as the main liaison with principal investigators and the University's Office of Sponsored Research (OSP) and the Grants Management Office. Monitors, maintains and/or approves the financial status and program performance of the grant project; forecasts cash requirements, cash flow, and spending rates; monitors, prepares and/or directs the preparation of the fiscal reports. Ensures all contractual requirements have been met; reviews, edits, and approves fiscal portions for the awards; completes the closeout requirements including a review of the final financial and technical reports. Performs related accounting functions required to maintain the general ledger in compliance with Generally Accepted Accounting Principles and University policies and procedures. Assists with the monthly reconciliation of balance sheet accounts and ensure any errors are properly corrected in a timely manner. Assists with the monthly analysis of income statement activity and ensure any errors are properly corrected in a timely manner. Assists with the month-end closing process. Responsible for the preparation of grant-related audit schedules and assist with the preparation of other year-end workpapers for auditors. Assist the Controller with the annual financial audit. Responsible for creating and maintaining internal control documentation, as well as evaluation of business processes and recommend improvements for efficiency. Perform other related duties and participate in special projects as assigned. Minimum Qualifications Required: * Bachelor's degree in business administration, accounting, finance, economics or a field related to the position * Additional knowledge, education, training and/or sponsored project experience in the area of specialization inherent to the position may be required Preferred Qualifications: * Three years' experience with pre or post-award grant management and submission. * Minimum two years of professional level accounting experience. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation