Description

SUMMARY

Processes organization’s payroll records, accounts payables, accounts receivables, reconciliations, and journal entries by performing the following duties:

ESSENTIAL DUTIES AND RESPONSIBILITIES are listed below in order of importance, from most important to least important.

Compiles and verifies accuracy and complete documentation of payroll data such as hours worked, taxes, insurance premiums and other items to be withheld from the time and labor and payroll system.

Computes total hours to be paid, wages and deductions, enters data into the payroll system, posts to payroll records, and corrects errors to ensure accuracy of payroll and generates paychecks.

Records and processes changes affecting wages such as exemptions, insurance coverage, changes in wages or salaries and updates master payroll records.

Prepares periodic reports of earnings, taxes and deductions for management, local and federal governments and other institutions.

Prepares month-end closings, journal entries, reconciles payroll, accounts payable, and accounts receivable, and resolves discrepancies.

Reviews payroll tax liability reports including 941s and reconciles W-2 information to payroll records.

Maintains records of leave pay and nontaxable wages and confirms that current and accumulated payroll figures are accurate and balanced on payroll reports.

Verifies accuracy of deductions for weekly and biweekly pay periods.

Ensures that pre-tax deductions balance with taxable gross, and taxes withheld and correct payments to administrators are made.

Responds in a timely manner to third party and team member’s processor payroll inquiries regarding the Principal Retirement Plan and to do list, audits, tax issues, deductions, termination reports, wage verifications, accounts payable and accounts receivable. Prepares internal and external audits.

Maintains vendor records and manages payment schedules for accounts payable.

Generates and sends invoices to customers, tracks and collects payments, and records cash receipts in the General Ledger for accounts receivables.

Maintains working knowledge of federal regulations pertaining to payroll practices.

Prepares and submits North Carolina Employers Income Tax Withholding Returns for the organization.

Verifies and processes bus passes, incoming mail, and invoices for the organization.

Develops and maintains SOP’s for payroll, accounts payable, and accounts receivable, and provides supervisor and HR cross-training on payroll policies and procedures.

Assists Manager in the monthly financial closing by preparing monthly journal entries, reconciling assigned accounts, assisting in the review of general ledger activities, and analysis of variances.

Prepares computer input forms, enters data into computer files, or computes wages and deductions and posts to payroll records.

Ensures compliance with payroll regulations and tax laws.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Additional Responsibilities

Assists with the training of new supervisors, managers, and HR on payroll policies and procedures; Works with Information Technology to maintain and troubleshoot the time and labor system; and performs other job-related tasks as assigned by the Manger, Accounting operations or the Controller.

LEADERSHIP COMPETENCIES

Mission & Community Oriented

To perform this job successfully, an individual must demonstrate the following competencies defined for a TEAM Leader within Goodwill’s Leadership Competency Model and in alignment with our Core Values and Strategic Vision:

• Commitment to Goodwill’s Mission & Core Values – Models and champions Goodwill’s Mission and Core Values
• Commitment to Inclusion – Champions inclusion activities, strategies, and initiatives
• Community & Service Driven – Models high-level services that differentiate Goodwill from other organizations
  
  

People Oriented

• Relationship-Building Skills – Effectively models approachability and openness
• Communication Skills – Effectively tailors communication to the appropriate audience
• Commitment to Development – Encourages staff to utilize tools to support their development
  
  

Results Oriented

• Commitment to Quality Results – Encourages staff accountability for meeting goals and producing high-quality results
• Business Acumen – Effectively transfers learning from one situation to another
• Stewardship – Effectively works within financial guidelines and reports all financial irregularities immediately to management
  
  

Personal Development Oriented

• Emotional Maturity – Tempers personal emotions and escalates sensitive issues to the appropriate level of management
• Integrity – Effectively models sound professional ethics
• Capacity for Change – Champions the awareness and impact of change
  
  

Requirements

EDUCATION and/or EXPERIENCE

Associate's degree (A. A.) or equivalent from two-year college or technical school in Accounting, Business Administration or related field and three years' experience processing payroll; or the equivalent combination of education and experience.

PHYSICAL DEMANDS

While performing the duties of this job, the team member is regularly (more than 2/3 of the day) required to sit and use hands to finger, handle, or feel. The team member frequently (1/3 to 2/3 of the day) is required to talk or hear. The team member is occasionally (less than 1/3 of the day) required to stand, walk, and reach with hands and arms. The team member must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.