Department: Finance & Accounting

Location: Washington, DC

Compensation: $80,000 - $90,000 / year

Description

We are seeking a highly detail-oriented and process-driven Fund Operations Associate to join our Fund Accounting team. This role is ideal for someone experience at a fund administrator, or in a bank operations (back or middle office) environment, who thrives in a fast-paced setting and enjoys the operational “blocking and tackling” required to keep accounting workflows running smoothly.

This individual will be primarily responsible for coordinating and tracking wire transfers and supporting a range of fund-level operational tasks. The role offers a clear path to take on additional responsibilities related to cash management, reconciliations, capital activity tracking, and audit support.

Key Responsibilities

• Aggregate internal wire requests, format for submission, and coordinate with the fund administrator (SEI) to ensure proper execution.
• Confirm legal entity cash sources, track wire status, escalate delays, and communicate payment confirmations to internal stakeholders and external counterparties.
  o Volume varies: 5–10 wires/day during normal periods; up to 25–30 on “allocation days” (loan purchase days).
• Coordinate early payoff (EPO) and early payment default (EPD) transactions with Capital Markets, Fund Admin, and counterparties.
• Confirm EPO and EPD wire instructions, track execution, and ensure all parties are informed and aligned.
• Conduct first-pass review of capital activity transactions and input data into Maybern (system used to manage investor return information).
• Respond to open items and questions from Fund Administrator (SEI) and accounting partner (Richey May).
• Weekly reconciliation between Verus-led funding adjustments and Fund Admin records to validate accuracy of settlements.
• Assist with preparation of draws/paydowns related to the subscription facility backed by LP capital.
• Perform ad hoc or scheduled reconciliations of fund-level cash activity.
• Prepare the a monthly loan report as part of Verus’ responsibilities as asset manager in a securitization structure.
• Update and maintain invoice allocation tables across funds to support the accounts payable process.

Stretch / Growth Opportunities

• Draft first-pass documentation for repo debt securities certifications and distribute for review/signoff.
• Field and triage issues/questions related to trade file discrepancies.
• Post General Partner activity in QuickBooks for the management company’s investments.
• Provide documentation, process narratives, and reconciliation support during annual audits.
  
  

Skills, Knowledge and Expertise

• 1–2+ years of relevant experience in fund operations, fund administration, back/middle office at a financial institution, or public accounting.
• Strong Excel skills and comfort working with data templates and operational systems.
• High attention to detail, ability to multitask under pressure, and a proactive approach to follow-up.
• Comfortable with routine and high-volume tasks like wire processing and reconciliation.
• Excellent written and verbal communication skills for working with internal teams, external fund administrators, and auditors.
• Availability through 6:00 PM ET daily to accommodate end-of-day Fed wire deadlines.
  
  

Preferred Qualifications

• Experience with investor capital activity systems like Maybern.
• Familiarity with fund structures (private credit, structured products, or securitizations).
• Exposure to subscription lines, trade settlements, or financial reporting workflows.
• Prior experience supporting external audits.
  
  

Key Competencies:

• Attention to Detail: Ensuring accuracy across wire processing, capital tracking, and reconciliation tasks.
• Process Orientation: Comfort with routine, high-volume operations and maintaining consistency across workflows.
• Time Management: Managing daily deadlines (e.g., wire cutoffs) and juggling multiple priorities, especially during high-volume periods.
• Communication Skills: Coordinating clearly with fund administrators, internal teams, and external counterparties.
• Problem Solving: Triaging trade discrepancies, responding to audit questions, and escalating wire delays proactively.
• Technical Proficiency: Strong Excel skills and the ability to work with operational and fund reporting systems (e.g., Maybern, QuickBooks).
  
  

How This Role Demonstrates Our Values

• Integrity: Upholds rigorous standards in financial operations, ensuring accurate wires, reconciliations, and reporting—critical for stakeholder trust and regulatory compliance.
• Collaboration:Works cross-functionally with Capital Markets, Accounting, Fund Admin (SEI), and Richey May. Supports team alignment and smooth transaction processing through effective communication.
• Excellence:Drives accuracy and efficiency in fund operations. Owns key processes with precision and seeks opportunities to improve workflows and support audits.
• Critical Curiosity:Engages proactively with discrepancies, audit items, and data anomalies. Pursues understanding of fund structures, financial products, and capital activities to broaden their impact over time.
  
  

Benefits

• Invictus medical, dental and vision is covered at 100% for all tiers.
• We offer FSA’s for healthcare, dependent care, transit and commuter costs.
• Safe harbor 401(k) match of 4%; employees need 3-months of service to be eligible to participate. No vesting after that.
• $80 per month cell phone reimbursement.
• 20 Days of PTO accrued at the beginning of the year, plus 10 company holidays.
• Tuition Reimbursement