Position Summary:

A highly organized, proactive, and detail-oriented Functional Project Manager is sought to provide comprehensive project management support to Scientific Development Network, Americas Partners, and Stakeholder Engagement within the Vaccines R&D organization. Reporting directly to the CSO or equivalent, this role plays a key part in coordinating internal and external scientific initiatives that drive collaboration, communication, and strategic alignment in North America.

The successful candidate will lead the planning and execution of high-impact scientific and strategic projects, develop and maintain stakeholder engagement, and ensure alignment with overarching scientific and functional goals.

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Key Responsibilities:

• Project Coordination & Meeting Support:

o Plan, prepare, and execute both in-person and virtual meetings with internal and external stakeholders.

o Provide logistical coordination and real-time support during engagements.

• Follow-Up & Documentation:

o Document meeting outcomes and track action items to ensure timely completion and alignment.

• Budget Planning & Oversight:

o Develop and manage project budgets, track expenditures, and coordinate payment processing.

• Stakeholder Collaboration:

o Work across internal Vaccine R&D teams and with external scientific partners to identify and address project-related challenges and opportunities.

o Ensure effective cross-functional communication and alignment.

• Tool Development & System Implementation:

o Design and implement collaborative tools and project management systems to streamline operations and information flow.

• Project Planning & Execution:

o Deliver optimized project plans that align with scientific and strategic objectives.

o Track timelines, deliverables, and risk mitigation strategies.

• Functional Strategy & Enablement:

o Support the development of functional strategies and enablement platforms to enhance performance and integration.

• Scientific Communication Planning:

o Develop and execute integrated scientific communication plans.

o Manage congress roadmaps, publication strategies, and participation in scientific conferences.

• Output & Timeline Management:

o Ensure timely delivery of communication outputs, scientific content, and stakeholder deliverables.

Qualifications:

• Bachelor’s degree in life sciences, public health, or related discipline (Advanced degree preferred).

• Minimum of 5 years of project management experience within a scientific, pharmaceutical, or R&D setting.

• Demonstrated ability to manage complex, multi-stakeholder projects.

• Strong organizational, communication, and interpersonal skills.

• Proficiency in project management tools (e.g., MS Project, Smartsheet, Asana, or similar).

• Experience with budgeting and financial tracking processes.

• Familiarity with scientific communications, congress planning, or publication management is a plus.

• PMP or equivalent project management certification is advantageous.

Thoughts on the Opportunity:

This role offers a unique opportunity to operate at the intersection of science, partnerships, and strategy. As a critical member of the Vaccines R&D leadership team, the Functional Project Manager will contribute to impactful scientific engagements, optimized operations, and forward-looking innovation across the Americas.