The Clinical Development Program Coordinator will provide support to the Clinical Development team in the planning, execution, and management of clinical trials and programs.

Responsibilities

• Draft written communications, power point presentations, and reports for key senior stakeholders and broad audiences
• Coordinate meetings (e.g., clinical sub-team, project reviews), including agendas, slide preparation and meeting notes
• Support Clinical Development workstreams and process improvements
• Basic project management to coordinate processes, timeline and deliverables
• Assist with data entry, basic data analysis, and creation of graphs and visuals
• Creation of Purchase orders for vendors, as needed
• Oversee senior leaders’ schedules, screen for conflicts, organize meetings, and prioritize engagements to optimize time management
• Collaborate with leadership to prepare materials for program and governance level meetings and other key interactions, ensuring accurate and timely information flow
• Assist in tracking milestones, generating program level metrics, and providing written and verbal updates to senior management
• Design multi-country travel itineraries and manage travel arrangements, including flights, hotels, ground transportation and expense reports for the team
• Provide administrative support as necessary, either unilaterally or in partnership with an executive assistant, to ensure seamless operations and execution of key responsibilities
• Work with vendors to finalize SOWs for Clinical Development contractors or functional service provider, as needed
• Assist in SOP and working instruction development, review and approval within the company
• Support Clinical Development external collaboration activities as needed (e.g., execution of Confidential Disclosure Agreement, development and execution of research collaboration)
• Identify and communicate issues that will impact budget, resources and timelines

Qualifications

• Good time management, prioritization and multitasking abilities
• Strong written and verbal communication skills
• Excellent professional presence and interpersonal skills to build strong relationships with executive team members, colleagues and junior staff
• Ability to assist in the creation of business processes and project plans, and track items over time
• Excellent Microsoft office suite skills
• Great strategic planning and problem-solving skills
• Ability to support multiple projects and stakeholders simultaneously
• Able to work independently on responsibilities of the role
• Ability to provide clear status updates
• Able to work to high standards, and interact well with all professional levels
• Ensure an enthusiastic and open attitude towards continuous professional development
• Previous experience of working in Clinical Research either in the Academic, Science, Pharmaceutical or Health-related industry setting preferred
• A proven track record of quickly learning new areas, performing in a fast-paced work environment, and being able to successfully multi-task
• Bachelor’s degree and 2-5 years of experience in similar role
• Demonstrated computer skills; proven functional knowledge of Microsoft packages and ability to develop proficiency in relevant IRT and EDC systems and programs