Job Title: Finance & Office Coordinator Location: Onsite - 7416 Forest Hill Ave, Richmond, VA 23225 Employment Type: Full-time Reports To: Vice President - Finance 

For more than 60 years, Century Construction Company has been the trusted partner for businesses and community organizations across central Virginia. Specializing in commercial and industrial construction, we bring expert craftsmanship to educational facilities, religious institutions, and metal building projects. Our dedicated crews ensure that every project—whether General Contracting, Design-Build, or Construction Management—is handled with professionalism, integrity, and fair pricing. When you choose Century Construction, you're choosing quality, experience, and a team committed to delivering dependable results. 

Job Summary: 

We are seeking a detail-oriented and organized professional to manage various administrative and financial responsibilities related to subcontractor insurance, lien waivers, accounts receivable, and office operations. This role requires strong communication skills, proficiency in relevant software, and the ability to maintain efficient systems for tracking insurance, invoices, and subcontractor-related documentation. 

Key Responsibilities: 

Financial coordination: 

• Collect and manage insurance certificates from subcontractors. 
• Understand various types of insurance requirements based on subcontractor work (e.g., professional liability for surveyors, architects, and design-builders; pollution coverage for asbestos abatement). 
• Ensure subcontractors provide correct coverage, including "Additional Insured" and "Waiver of Subrogation" requirements. 
• Collaborate with subcontractors and insurance agents to verify compliance. 
• Maintain an up-to-date system ensuring insurance coverages remain current for active subcontractors, potentially utilizing VISTA software 
• Manage lien waivers and check pick-up with subcontractors. 
• File lien waivers in an organized system. 
• Monitor accounts receivable for projects and follow up with customers on overdue payments. 
• Set up small jobs within the company’s ERP system (Vista). 

Administrative & Office Support: 

• Answer and manage phone calls, setting up an automated yet user-friendly phone system when calls are unattended. 
• Receive invoices via mail or email and route them to project managers for approval, minimizing unnecessary handling by other team members. 
• Work toward streamlining invoice processing, potentially through VISTA software. 
• Order office supplies and ensure the workspace is stocked with essential items. 
• Create proposals incorporating relevant sales information, including images, resumes, and other essential documents (Adobe software proficiency preferred). 
• Provide company images and information to Digital Fusion for periodic updates to LinkedIn posts and website news 

Qualifications & Skills: 

• Associate degree or equivalent work experience 
• Bachelors preferred  
• Strong understanding of subcontractor insurance policies and compliance requirements
• Experience managing lien waivers, invoicing, and accounts receivable
• Proficiency in relevant software, including VISTA and Adobe tools
• Excellent organizational and communication skills
• Ability to develop efficient systems and maintain accurate records
• Experience working with subcontractors, insurance agents, and financial teams is a plus

Benefits: 

• Salaried position 
• 401k 
• 100% Employer paid health insurance 
• ESOP – Employee Stock Ownership Plan 
• Generous paid time off 
• Tuition reimbursement for construction and business-related courses