SUMMARY

Under the supervision of the CFO, the Finance Director oversees the financial operations of the organization, ensuring fiscal integrity, compliance, and sustainability. This role is pivotal in supporting our mission to provide quality care and education for children, and requires strong leadership in financial planning, reporting, and management.

DUTIES AND RESPONSIBILITIES

• Financial Management:
• Develop and implement financial policies and procedures.
• Oversee budgeting processes, ensuring alignment with the organization’s strategic goals.
• Maintain appropriate internal fiscal controls.
• Monitor financial performance and prepare regular financial reports for the CEO and Board of Directors.

Accounting Oversight:

• Manage all accounting functions, including but not limited to, accounts payable/receivable, payroll, general ledger, and fixed assets.
• Ensure timely and accurate financial reporting in accordance with GAAP and non-profit accounting standards.

Compliance and Risk Management:

• Ensure compliance with federal, state, and local regulations, as well as grant requirements.
• Manage audits and other required financial reports and coordinate with external auditors, providing necessary documentation and responses.

Financial Planning and Analysis:

• Preparation of agency annual budget.
• Conduct financial forecasting and modeling to support long-term strategic planning.
• Analyze financial data to identify trends and provide actionable insights to the leadership team.

Grant Management:

• Oversee the financial aspects of grant proposals and reporting, ensuring compliance with funder requirements.
• Collaborate with Leadership team to prepare budget proposals for grants and funding applications.
• Team Leadership:
• Supervise finance staff, providing mentorship and professional development opportunities.
• Foster a collaborative and supportive work environment.
• Stakeholder Communication:
• Present financial reports to the Leadership Team, other department leaders, Board of Directors, and other stakeholders.
• Serve as a key point of contact for financial inquiries from external stakeholders.
• Create and maintain relationships with banking institutions, service providers and contractors.
• Other Duties
• As Assigned by the Chief Executive Officer.

HEALTH AND SAFETY

• Ensure health and welfare of staff is maintained at all times.
• Mandated to report suspected child abuse.
• Ensure staff understand and follow agency procedures and reporting requirements related to health and safety standards.
• Report safety hazards and injuries immediately and ensure proper paperwork is completed in a timely manner.

SKILLS AND ABILITIES

• Organized, creative, independent, self-motivated, enthusiastic, dependable, detail-oriented, flexible in scheduling based and prioritization, and driven by excellence.
• Must possess exceptional communication skills to present facts and recommendations effectively in oral and written form, including accurate grammar and business correspondence knowledge.
• Strong interpersonal skills to establish and maintain effective business relationships; demonstrated ability to communicate in situations requiring tact and poise; skilled in confidentiality and discretion.
• Thorough knowledge of office administration including efficient filing systems, office machines and equipment, and computer software such as Word, Excel, Publisher, Outlook (email & calendar).
• General Accounting software knowledge.
• Skilled in customer service and employee relations.
• Regularly exhibits the ability to solve problems and drive issues to closure with appropriate supervision.
• Must present a neat, professional appearance.
• Ability to adjust tasks and focus with composure, and in accordance with changing deadlines and priorities.
• Belief in working as a professional, cohesive team member.
• Ability to define and solve practical problems and deal with a variety of concrete variables.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Respect diversity and embrace working with multi-cultural communities. differences.

EDUCATION AND EXPERIENCE

• Bachelor’s degree or higher in Finance, Accounting or related field is required.
• Minimum 3-5 years related experience in financial management, preferably in the non-profit sector.
• Strong knowledge of non-profit accounting principles and regulatory requirements.
• Proven experience with budgeting, forecasting and financial analysis.
• Excellent leadership, organizational, communication and interpersonal skills.
• Proficient in accounting software and Microsoft Excel.
• Knowledge of federal and state financial regulations a plus.
• Must be in good health as verified by a current health screening, including a test for Tuberculosis performed under the supervision of a physician not more than one year prior to employment.
• Proof of up-to-date immunization records to include but not limited to Measles, Pertussis, Tuberculosis (every 4 years) and Influenza (annually).
• Must be able to pass a fingerprint clearance, criminal record, FBI and DOJ clearance and child abuse index check prior to employment.
• Must possess California Driver’s License and meet minimum insurance requirements for personal vehicle and have a driving record which meets the standards set forth in Administrative Regulation 4532 and 4533. If current auto insurance has a “Business Use Exclusion” it will need to be removed from your policy.
• Completion of Mandated Reporter Training as per Assembly Bill 1207. Must be completed every 2 years.
• Bilingual/Biliterate a plus.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Physical demands and work environment characteristics described here are representative of those that must be met (or may be encountered) by an employee to successfully perform the essential functions of this job.

Physical Demands:

• Requires an employee, on a regular basis, to sit in an office.
• Requires an employee, on a regular basis, to repeat motions that may include the wrists, hands and/or fingers.
• Requires an employee, on occasion, to do the following: stoup, kneel, crouch, crawl, lift 35 pounds or more.
• Requires an employee, on occasion, to access and navigate each department at the organization’s facilities.
• Requires an employee, on a regular basis, to use the following visually: close vision, distance vision, peripheral vision, depth perception, and ability to judge distances.
• Requires an employee, on a regular basis, to use their hearing to: respond quickly to sounds, recognize alarms, and receive detailed information through oral communication.
• Requires an employee, on occasion, to drive a vehicle to conduct work.
• Requires an employee to have the ability wear personal protective gear correctly most of the day (as needed).

Work Environment:

• Requires an employee, on a regular basis, to work in a noisy environment.