Finance and Operations Manager

Preservation Arts, a privately held, multi-disciplinary art conservation studio in Oakland, California, seeks a dynamic and experienced Finance and Operations Manager to lead its financial, human resources, and administrative functions. This full-time, on-site position requires a strategic leader who can partner with the company's President and Vice President to drive growth and efficiency in a fast-paced, client-oriented environment. 

Responsibilities: 

Financial Leadership:

• Develop and present comprehensive financial reports and statements to the company president.
• Oversee and manage cash flow, accounts receivable/payable, and invoicing processes.
• Establish and monitor key performance indicators (KPIs) to track financial health and operational efficiency.
• Ensure regulatory compliance and manage tax-related matters.
• Conduct financial modeling to support strategic decision-making and business planning.
• Analyze expenses, identify cost-saving opportunities, and implement strategies to optimize resource allocation.

Human Resources Management:

• Lead recruitment and retention efforts, developing strategies to attract and retain top talent.
• Manage employee onboarding and offboarding processes.
• Monitor and analyze compensation data to ensure competitive and equitable pay practices.
• Administer employee benefits programs and manage open enrollment.

Operational and Administrative Oversight:

• Review client contracts, assess potential risks, and advise the president on contract terms and exposure.
• Ensure adequate insurance coverage and manage insurance-related matters.
• Supervise the Office Manager, who handles day-to-day administrative tasks, including bookkeeping, invoicing, expense management, facilities, payroll, purchasing, and providing support to senior management.

Required Qualifications:

• Bachelor’s degree in accounting, finance, business management, or a related field.
• 5-10 years of progressive experience in a senior-level finance role within a for-profit services industry.
• Experience managing direct reports
• Proven experience overseeing financial planning, legal, HR, and risk management.
• Demonstrated ability to report directly to company executives and serve as a strategic business partner.
• Ability to thrive in a fast-paced, client-focused environment.
• Excellent written and verbal communication skills.

Preferred Qualifications:

• MBA or CPA certification
• Knowledge of the art industry

Compensation and Benefits:

The salary range for this position is $140,000-165,000. Preservation Arts offers 100% healthcare coverage for employees & 50% dependents, 100% Dental coverage for employees, optional Vision, and a health and dependent care FSA. Employees are eligible to enroll in the company’s 401k plan after 6 months of employment with an automatic 3% company contribution and additional profit sharing and pension contributions. Employees are eligible for annual educational reimbursements for professional development.

Company info: Preservation Arts is a woman-owned multi-disciplinary art conservation company based in Oakland, California, providing services to the San Francisco Bay Area and beyond. We have ten conservators in the departments of objects, outdoor sculpture, paintings, and works on paper, as well as a collections department.  In our large museum-quality art conservation studio, we provide exceptional art conservation, transportation, storage, collections management, and disaster response to a range of clients, including museums, city institutions, galleries, and private collections.  

Website: www.preservation-arts.com

Interested applicants should send a cover letter and resume to [email protected] .