About Mindful Support Services We are a business-to-business support service for independent mental healthcare businesses, which helps providers service a growing client base. We provide administrative and organizational services to simplify the processes of lead-generation, marketing, billing and collecting payments from patients and insurers. Our teams support over 2,000 independent mental health providers, and in turn over 23,000 clients per week across 5 states and virtually via Telehealth. We have built the Mindful Therapy Group brand from the ground up with years of dedication to solving the complex processes of the healthcare landscape in innovative ways, creating a platform geared toward growth, and working to meet our mission of creating improved access to high quality mental healthcare. About the Role The Facilities Project Manager will work collaboratively with team members, contractors, vendors, and property managers in contributing to the company's projects and goals, specifically in new office launches. Duties will include a variety of project and relationship management, including the oversight and coordination of multiple construction launch projects, managing vendors and holding them accountable to deadlines. The ideal candidate will have experience working in construction management/tenant improvement projects, interior design, and/or a related field. Responsibilities * Manage all facets of launching new locations projects; space planning, vendor management & communication, asset procurement, and coordinating with key players to ensure smooth project execution. * Manage vendor and contractor relationships, holding them accountable to project scope, budget, and timeline. * Develop and implement cohesive design themes for new office locations by meticulously selecting furniture, art, and décor that align with the company's aesthetic standards and project goals. * Manage the delivery and installation of furniture and decor; coordinating a team and installing/building as needed. * Create and maintain documentation for build-out processes and a Specification Book for furniture, décor, paint, and carpet selections. * Work with the Facilities Manager to establish estimated budgets for new location buildouts based on previous buildouts & purchasing costs. * Work directly with the Facilities Manager and COO to establish high level aesthetic themes and design choices for new locations. * Track and report expenses for new location buildouts compared to estimated budget to Facilities Manager and other members of the Senior Leadership team. * Coordinate and manage vendors for major office improvements and repairs. * Delegate tasks and responsibilities to Office Managers, Facilities Assistants, Operations Assistants, and other stakeholders as necessary. * Uphold and enforce policies, procedures, and best practices for facility management with Office Managers, Provider Support Staff, and the Operations Department. * Write and distribute documentation for policies and procedures relating to new location launches. * Use appropriate software such as PowerPoint, Adobe, SmartDraw, Microsoft Project, and Excel to track progress and communicate effectively with stakeholders. Work Environment Work will be performed mainly at Mindful Support Services' Headquarters (Mountlake Terrace and Northgate), with work performed at office locations, and off-site venues for specific projects and events as needed. Travel via car or airplane to active construction sites is expected. Working from home up to 2 days per week is available as the needs of the business allow. The responsibilities described are not intended to be a comprehensive list of requirements for this job. Responsibilities, duties, and activities may change at any time with or without notice.