Title: Experimental Event Manager
 Location: Remote
Duration: Initial 6 Month Contract (OCT 31st)
Compensation: $38-45/HR
Work Requirements: US Citizen, GC Holders or Authorized to Work in the U.S.


What You'll Do

Lead three cross-functional event workstreams for WebexOne 2025; responsible for all strategy, planning and execution of the workstreams, keeping them organized, facilitating collaboration, and assisting with unblocking throughout projects:

• Activations & Entertainment
• Reseach, planning and coordination of all ancillary entertainment and experiential activations
• Communicate/present all details regarding booking, execution, budgets
• Be able to build a budget from concept to final design
• Meticulous understanding / able to explain step by step the details needed to get to the next time to then get to the final execution
• Able to communicate visually their ideas, concepts, thoughts
• Understand scheduling, workback plans and working with vendors
• Understanding of how-to visually map activations to floorplan and timeline
• Understanding industry trends (ins and outs), how to connect with the attendees
• How to up level a concept - look at a blank space and reinvent it
• Ancillary Events
• Planning and coordination of all ancillary events (menu, lighting, decor, furniture, entertainment, giveaways, staffing, vendors, logistics etc.)
• Be able to communicate with stakeholders what the deadlines are, budget confirmations and understand their needs to execute
• The ability to pivot quickly as scope changes for ancillary events within workstreams
• Furniture & Decor
• Coordinate the idea, mapping and contracting of all furniture and decor
• Organize delivery and pick up of all furniture and decor
• Research and source local vendors if needed
• Understand not all areas of the event are the same; each workstream has a unique touch and must curate all concepts towards that
• Lead event swag planning by developing and executing a plan for all event swag by category (WEE group, AR/PR group, Training group, general attendees, customer advocates, award winners, event staff,  booth, etc.)
• Responsible for ordering, shipment, and distribution of all swag  to the appropriate places (working with swag agency)
• Create and manage a form where workstream leads can request swag for their various tracks/programs. Determine if the request falls within an existing category or would require additional funding outside the existing budget.
• Liase with Expo lead to ensure swag rules for internal subgroups (i.e. UX, Webex Academy, etc.) are discussed and planned for in advance, adhering to brand standards. The goal is to ensure a cohesive approach to distributing branded swag rather than creating new sub-brands on swag for internal programs.
• Liase with Expo lead to ensure a plan is in place for sponsors & Webex booth to store any permitted swag onsite

Overall:

• Overall day-to-day project management of workstreams, creating the workback plan, overseeing timelines, budget execution, reporting, project change notices, facilitating collaboration, and assisting with unblocking throughout the project
• Coordinates, lead and collaborate with workstream contributors during weekly workstream status update calls
• Provides input on overall event production schedule to Ops Lead
• Responsible for creating slides in WebexOne master walking deck to communicate plans for all workstreams
• Monitors event deadlines and change management logistics in real time to ensure they are met across all stakeholders

Requirements:

• Bachelors degree
• 5 years experience in event or project management roles supporting meetings, operations, speaking programs for in-person 1st party events
• Experience managing experiential elements of events (activations, entertainment, gamification, branding details), along with tradeshow experience, is preferred
• Very logistically strong, with exceptional organizational and project management skills, including overseeing complex workstreams across multiple functions composed of both technical and non-technical members
• Pays attention to detail and can multi-task (spreadsheets and checklists are your best friend)
• Excellent time management with the ability to ensure stakeholders meet deadlines
• Effective communicator with superb written and verbal skills, who can communicate clearly and professionally with customers, team members and other stakeholders
• Ability to maintain the highest level of professionalism and integrity when interacting with C-level executives, suppliers, attendees, speakers and talent
• Uses communication to build relationships with others and foster teamwork
• Strong people skills. No one is a stranger, and you understand how to connect with everyone, treating all with respect
• An independent problem solver who is solution oriented and takes initiative without being prompted
• This person thrives in a fast-paced environment and can demonstrate grace-under pressure
• Demonstrates strong leadership and interpersonal skills to motivate the team and encourage them to work together to achieve a common goal
• Expectational research skills, able to deep dive into the details of a concept; Able to take a concept and be able to share their vision clearly
• A "Do What It Takes” Team player who leads by example demonstrating how to work productively and with a positive attitude
• Can handle a high volume of demand leading up to and during the event
• Basic understanding of technical subjects and emerging technologies and relevance to the marketplace
• Capable of producing executive level PowerPoint slides for meetings
• Familiarity with Microsoft Office, Sharepoint, Smartsheet, Project Management tools
• Comfortable using Webex collaboration software as main communication tool
• Willingness to travel 7-14 days for pre-event site visits and to support the event in-person in September 2025.
  

Our benefits package includes:

• Comprehensive medical benefits
• Competitive pay
• 401(k) retirement plan
• …and much more!
  

About INSPYR Solutions
Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.

INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities