We are seeking a highly organized, proactive, and resourceful Personal/Executive Assistant and Event Production Manager to support a busy executive and oversee high-touch event planning and execution. This hybrid role requires a unique blend of operational excellence, discretion, and creative problem-solving, ideal for someone who thrives in a dynamic, fast-paced environment.

This position is hybrid from executive’s home office, design studio, and remote.

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Key Responsibilities

Executive & Personal Support

• Manage daily calendar, schedule, travel, and appointments
• Screen and respond to emails, calls, and messages on behalf of the executive.
• Able to drive executive to site vists and meetings, as required. Car will be provided.
• Handle personal errands, purchases, and occasional vendor coordination
• Maintain confidentiality and act as a trusted gatekeeper

Event Production & Management

• Oversee event production and detailing of events, as needed.
• Manage venues, vendors, and production team logistics, as necessary.
• Oversee event timelines, floor plans, and other docs
• Create design decks for clients using Pinterest, Google Suite, Canva etc.
• Deliver exceptional attention to detail and brand experience
• Capture content for social media on event days.

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Qualifications

• 1+ years of experience as an Executive Assistant, Event Manager, or similar hybrid role
• Proven success managing logistics-heavy events and high-level stakeholders
• Excellent written and verbal communication skills
• Strong tech proficiency (Google Workspace, Microsoft Office, project management tools)
• Comfortable with flexible hours, weekend availability, and event days
• Highly organized, self-motivated, and solutions-oriented
• Discreet, reliable, and polished

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Bonus Points For:

• Experience in lifestyle, design, hospitality, or creative industries

• Graphic design, social media, or brand experience

• Familiarity with Bay Area vendor networks

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