Our client, a known Interiors brand, is looking for a dynamic Executive Assistant/Office Manager who can wear many hats!

This role will require a can do attitude, someone who can wear many hats while managing office and communication simultaneously.

Location-Onsite in West Hollywood, non negotiable

Salary-Up to $100K DOE

Must have at least 4 years experience!

What You Will Do:

• Scheduling and Calendar Management: Manage all scheduling for the executive team, including coordinating meetings, appointments, and travel arrangements. Ensure that calendars are up-to-date and conflicts are resolved promptly.

• Event Coordination: Oversee the planning and execution of team events, social budgets, and celebrations such as birthdays. Work with vendors to ensure seamless event logistics.

• Contract Review: Review legal contracts and assist in preparing presentations for internal and external stakeholders. Ensure all documents are accurate and submitted in a timely manner.

• Presentation Support: Create visually appealing presentations for meetings and proposals, incorporating relevant data and graphics to support the executive team’s objectives.

• HR Duties: Handle payroll processing and benefit-related HR duties, including managing employee records, onboarding new hires, conducting exit interviews, and maintaining compliance with HR policies.

• Recruiting Management: Manage the recruiting process by posting job openings, screening resumes, scheduling interviews, and facilitating the onboarding process for new team members.

• Office Maintenance: Ensure that the office environment is well-maintained by managing supplies, overseeing mail delivery, organizing office snacks, and coordinating maintenance services as needed.

• Meeting Coordination: Organize meetings with partners and other stakeholders, ensuring all necessary materials are prepared in advance. Take minutes during meetings when required.

• Operational Organization: Maintain overall organization of office operations by developing efficient systems for document management, communication, and workflow processes.

• Security Oversight: Monitor security systems, including cameras, to ensure a safe working environment for all employees.

• Social Budget Management: Support the management of social budgets by tracking expenses related to events and activities, ensuring adherence to budgetary constraints while maximizing engagement opportunities.

Who You Are:

• A minimum of 4 years of experience as an Executive Assistant or Office Manager in a fast-paced environment

• Extremely organized, mature, confidential, professional demeanor with a very positive attitude

• Strong organizational skills with exceptional attention to detail

• Excellent communication and interpersonal skills to effectively interact with diverse teams

• A proactive approach to problem-solving with strong decision-making capabilities

• Able to manage multiple tasks and priorities while maintaining composure under pressure

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software tools