Position Summary

We are seeking a highly organized, proactive, and versatile Executive Assistant/Office Manager to support senior leadership and ensure smooth day-to-day office operations. This hybrid role requires a detail-oriented multitasker who can handle executive-level administrative support while managing office logistics and fostering a positive workplace environment. 4 days in office, Fridays remote plus 100% paid benes.

Key Responsibilities

Executive Support

• Provide high-level administrative support to the executive team, including calendar management, travel arrangements, and meeting coordination.
• Prepare and edit correspondence, presentations, and reports.
• Track key action items, deadlines, and follow-ups to ensure timely execution.
• Manage expense reporting and reimbursements.
• Serve as a liaison between executives and internal/external stakeholders.

Office Management

• Serve as face of the company: answering all incoming calls and greeting visitors (low foot traffic)
• Oversee daily operations of the office, ensuring a well-organized, clean, and welcoming environment.
• Manage office supplies, equipment, and vendor relationships.
• Coordinate IT and facilities needs with third-party providers.
• Plan and execute company events, team offsites, and celebrations.
• Maintain office policies and procedures, including health and safety compliance.

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Qualifications

• 3+ years of experience as an Executive Assistant, Office Manager, or in a similar administrative role.
• Bachelor's Degree
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• High degree of professionalism and discretion in handling confidential information.
• Proficient in Microsoft Office Suite, Google Workspace
• Adaptability and problem-solving mindset.

Preferred Attributes

• Experience in a startup or fast-paced environment.
• Tech-savvy with a passion for improving systems and processes.