Our client, a large entertainment studio based in Burbank, is looking for an Executive Assistant to the VP of Human Resources and 3 Directors to join their team for a 3 month contract! Please note, this role will work a hybrid schedule.

Responsibilities:

• Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels;
• Review your leader’s schedule to build-in time for things like thinking, and getting to/from meetings in our sprawling campus;
• Understand the day’s priorities so you can be smart about how you direct phone calls;
• Schedule conference rooms, meetings and video chats;
• Draft letters and emails on behalf of your leaders;
• Act as “casual buyer” of all office supplies for the department, and manage purchase orders and vendor contracts;
• Prepare regular reports and summaries -- you’ll have tasks that you “own” completely;
• Collaborate on projects by conducting research, writing and fact-checking;
• Assist with on-boarding new employees – you’ll be the “friendly face” that newbies count on to answer all their questions, including many who are quite senior in the organization;
• Mentor and train other support professionals in hard skills like computer programs, and soft skills like teamwork;
• Plan high-profile, complex events like offsites as well as smaller-scale gatherings such as service recognition parties

Required Qualifications:

• At least 5 years supporting a Director or above and/or equivalent experience;
• Sharp written and verbal communication skills, including clean grammar and a robust vocabulary;
• Ability to multi-task and prioritize deadlines/deliverables;
• Strong proficiency with all types of computers, phones and office equipment;
• Mastery of Microsoft Office programs, good skills in SAP, SharePoint and Concur;
• A calm head and steady hand to deal with the unexpected;
• Complete reliability handling confidential information;
• Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed;
• Very strong organizational skills and attention to detail; and
• A professional demeanor, positive outlook and a can-do attitude.

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.