✨ Own the Calendar. Optimize the Office. Guard the Founder’s Focus. Ark Financial is a mission-driven firm on a path to bring the Family Office to every family. That requires clarity, intensity, and relentless stewardship at every level — especially at the top. We’re hiring a high-trust, detail-dominant Executive Assistant to support our Founder with ruthless prioritization, bulletproof logistics, and operational excellence across personal and professional domains. This is a seat of trust. If you thrive in the background — quietly fixing what others miss, organizing chaos into order, and protecting a high-output leader’s focus — keep reading.

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Your Scoreboard You’ll Win In This Role By

Ensuring the Founder’s calendar, inbox, and personal logistics are fully managed and optimized. Executing internal operations and vendor relationships with zero dropped balls. Protecting company culture through thoughtful planning of events and experiences. Managing the office environment for maximum team clarity and efficiency. Anticipating needs, solving problems before they happen, and never needing to be asked twice.

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Who We Are Ark Financial exists to Glorify God and transform the financial industry by serving clients better. Most firms sell products. We build Family Offices — holistic, values-aligned ecosystems that guide families through tax, legal, investment, insurance, and legacy planning with uncommon excellence. Our vision: One day, everyone will have a Family Office. This role ensures the daily cadence and culture of our team reflects that vision — not in theory, but in action.

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Role

Is This Role for You? You’re not a hype person. You’re not chasing a “passion project.” You are the one people call when they need something done right — and fast. You:

Track every moving part (and re-confirm it twice). Take ownership like it’s your name on the building. Love being the trusted #2 that makes the #1 successful. Keep confidences. Move quickly. Thrive in execution. See inefficiencies and fix them before they become problems. You’ve likely been called “the most organized person I know” more than once — and you secretly love it.

📌 Role Expectations Here’s what “success” looks like day to day:

Founder Operations Own and optimize calendar, travel, meetings, inbox, and communications. Handle personal and professional errands, vendors, and tasks. Manage household logistics and serve as a liaison for home management needs. Office & Team Logistics Lead office management: supplies, vendors, schedules, and environment. Coordinate internal team events, HR onboarding/offboarding support, and weekly rhythms. Monitor ClickUp boards, project deadlines, and recurring ops workflows. Systems & Process Excellence Improve systems that drive Founder and team productivity. Maintain checklists, SOPs, and documentation that prevent dropped balls. Work closely with Finance/Ops to support CEO with budget awareness and reporting.

❌ Disqualifiers (Read Closely) Please do not apply if: You’ve never supported a Founder, Executive, or fast-paced leadership team. You’re looking for a remote-first role — this is in-person in Austin, TX. You struggle to manage your time, energy, or emotional presence.

✅ Must-Have Experience Executive Assistant or Office Manager in a high-performance environment. Managing complex calendars, logistics, and travel at speed and scale. Professional communication — written, verbal, and digital. Proven track record of proactive problem-solving and follow-through. Located in or willing to relocate to Austin, TX. Bonus if you have: Startup, founder, or faith-driven team experience. Experience with tools like ClickUp, HubSpot, JazzHR, Microsoft, ChatGPT. Familiarity with personal development, coaching, or operations leadership.

💸 Compensation & Start Details 💰 Salary: $47,000–$70,000/year (based on experience and execution track record) ✅ Benefits: HRA, PTO, Holiday Pay, 401K Option 📍 Location: Austin, TX (In-Person) 📅 Start: ASAP

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Ready to Apply? We move fast. If this sounds like the kind of behind-the-scenes impact you were built to make, and Ark’s mission resonates with you, we can't wait for you to apply. 📥 EA APPLICATION VIDEO SUBMISSION 🎥 VIDEO SUBMISSION INSTRUCTIONS As part of your application, you’ll record a 3–5 minute video answering the prompt provided in the application. But before you do, we ask that you complete the following short pre-work: 🔍 PREP BEFORE RECORDING (Required) To understand who we are and what matters here at Ark, please complete the following before filming your video : Visit our website: arkfinancial.com Review the team page and get to know our leadership. Read David Bull’s bio (you’ll be supporting him directly). Watch the provided YouTube videos about our mission and philosophy. Read the Ark Culture Letter (linked on the Careers page).

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