Position Summary

In the position of Executive Asst you will be -- Supports executive in staff capacity by handling a wide variety of situations involving the administrative functions of the office that cannot be brought to the attention of the executive. Interprets requests, helps implement action, and decides whether executive should be notified of important or emergency matters as needed.

Essential Job Functions

• Manage general administrative activities such as arranging complex domestic and international travel and accommodations, preparing, processing and reviewing expense reports, and arranging logistics and catering for internal meetings on a cost efficient basis.
• Compose, modify and proofread correspondence, reports or presentations. Design and prepare general correspondence, invitation letters, memos, meeting minutes, spreadsheets, presentations, agendas, reports special projects and other documents in support of departmental operations and objectives.
• Handle sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the company.
• Coordinate management committee meetings and related administrative needs such as, meeting scheduling, logistical planning, preparing and circulating documents, capturing and chasing action items.
• Represent team both internally and externally and interface with staff at all levels with the highest level of professionalism and in a manner that reflects positively on the organization.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• In executive's absence, ensures that requests for action or information are relayed to the appropriate staff member.
• Maintain calendar daily for optimum organization and time management. Working closely with the team, this position is responsible for using discretion, confidentiality, a good understanding of the business and vocabulary, and a detailed knowledge of the operations, procedures and people to support the local team.
• Manage the office facility act as Liaison with Headquarters, responsible for overseeing the daily operations of an office and its various departments
• Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required, order and maintain office supplies and oversee clerical tasks such as sorting, making copies, filing, scheduling meetings, sending invites and sending mail.
  
  

Position Requirements

• Prefer a Bachelor's Degree in the field of -- Business Administration, Communication, or similar field of study
• Additional Experience Desired: Between 3-5 years of experience in executive assistant position, supporting C-class a plus
• Computer Skills Desired: Microsoft Office, Visio, Concur.
• Additional Knowledge or Skills to be Successful in this role: Bilingual English-Spanish preferred
  
  

Base Salary Range: $68,640 - $77,000