Position: Executive Assistant

Location: Seattle

Employment Type: Full-Time

Reports to: CEO

Company Overview and Position Summary

At Coombes Development, we demand excellence at every level—and that includes our support team. We are seeking a highly organized, proactive Executive Assistant to directly support our leadership team and help drive operational efficiency at the highest standard.

If you thrive on solving problems, staying sharp under pressure, and executing at the highest level, this is your opportunity.

If not, this isn’t the right place for you.

Key Responsibilities

Administrative Support

• Manage calendars, meetings, travel, and communication with precision
• Anticipate needs, solve problems before they arise, and keep operations running smoothly
• Maintain strict confidentiality and act with sound judgment at all times
• Organize and prioritize tasks in a fast-paced, high-pressure environment
• Handle project coordination, reporting, and follow-up with minimal oversight
• Communicate clearly, professionally, and effectively on behalf of executives

Operational Support   

• Receive, organize, and distribute incoming documents (e.g., memos, invoices, contracts)
• Assist with entitlement processes and coordination with municipal departments
• Support accounting with billing, data entry, and follow-up

Required Qualifications

• Bachelor’s degree required.
• Strong proficiency in Microsoft Outlook, Excel, and Word.
• Experience with construction accounting software preferred.
• Excellent organizational, time management, and multitasking skills.
• Strong communication and problem-solving abilities.
• Ability to maintain discretion and confidentiality at all times.
• Dependable, resourceful, and detail-oriented in a fast-paced environment.

Compensation & Benefits

• Salary: $75,000 to $95,000 (based on experience)
• Bonus: Performance-based incentives
• PTO: 3 Weeks
• Health Insurance
• Retirement Plan