About Us
San Francisco Community Health Center is a federally qualified health center that provides culturally competent high quality medical care, mental health services, education, and outreach. We are a safety-net for the LGBTQ community, the unsheltered community, people who use substances, and those with mental health needs. We are an anchor-organization for San Francisco’s Tenderloin neighborhood, and we also lead regional, statewide, and national programming.
We believe that everyone deserves access to the highest quality care served with dignity and respect!
About You
- You focus and center your work around giving a high level of service.
- You are empathetic responding to any situation with compassion and curiosity.
- You are driven by your own internal integrity as well as that of the agency.
- You have a justice and equity mind-set.
- You feel that everyone deserves dignity and respect.
- You consistently pay attention to details.
- You collaborate well in a diverse and cross-functional workplace.
Position Description:
This position will provide overall administrative support for the Chief Executive Officer and other members of the senior executive team. The Executive Assistant will support all internal and external communications to and from the office of the CEO, schedule meetings, interface with all members of the Board of Directors, support major donor relationships, ensure day-to-day organization of the CEO’s schedule and emails, lead projects as needed, and have oversight over various administrative aspects related to the office of the CEO.
The Executive Assistant will have access to confidential agency information and will directly interface with a multitude of agency stakeholders on behalf of the CEO, including clients, patients, staff, donors, board members, institutional partners, funders, etc. The strongest candidate must have a strong and successful experience with customer service.
Essential Functions
Executive Office
- Assist CEO with administrative functions, including, but not limited to: responding to external communications, preparing check requests and expenses reports, preparing contractor agreements, coordinating travel, filing, and organizing
- Organize and schedule CEO’s appointments, meetings, and conference calls (including setting up call-lines, drafting agendas, handouts, and taking minutes)
- Facilitate communication with the Board of Directors and Board committees. Set-up and record minutes at Board meetings, maintain Board files, update contact databases. Maintain calendar of meetings, appointments and important deadlines for the board.
- Provide administrative support to other senior executive team members as needed
- Provide other assistance as needed
Development Department
- Support administrative and fund development functions, including, but not limited to: managing correspondence, preparing check requests, filing, and scheduling of meetings
- Prepare timely gift acknowledgements, post gifts in the donor database, and maintain development information systems
- Construct and maintain tracking method to fit the needs of specific events, help produce event reports, including attendance and financial; maintain and update individual donor records
- Assist in the production of the agency’s annual gala event, including, but not limited to: managing solicitations, tracking responses, and assisting in the coordination of the silent auction
- Other duties assigned
Minimum Qualifications
- Associate degree or equivalent
- Excellent writing skills and effective oral communication, ability to compose and draft memos and correspondence independently.
- Demonstrated interpersonal, organizational, verbal and written communication skills
- Successful customer service track record
- Ability to exercise discretion in the handling of confidential information
- Able to multi-task, work as a team player, and be self-directed
- Strong attention to detail
- Data entry experience
- Strong background in computer skills Microsoft Office, ability to type at least 45 WPM and perform accurate and fast data entry,
- Sensitivity to individuals living with HIV; lesbian, gay, bisexual, transgender, and queer populations; and culturally diverse populations
- Must obtain TB clearance (within past 12 months) and complete background check upon hire.
- Current with vaccinations including latest Covid-19 vaccine and seasonal flu, and able to provide proof.
Preferred Qualifications
- Executive Assistant or secretarial experience
Benefits
- Competitive compensation
- Comprehensive health, vision, and dental insurance
- Company sponsored life, and long-term disability insurance
- Generous paid time off including paid holidays
- Company-sponsored retirement plan
- Opportunities for professional growth and development
EEOC Statement
San Francisco Community Health Center is an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds. San Francisco Community Health Center does not discriminate on the basis of age, ancestry, citizenship status, color, creed, disability status, gender identity, HIV status, marital status, medical condition, genetic information, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other legally protected class.
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