Role Overview:
The Executive Assistant will play a crucial role in ensuring the smooth operation of the organisation’s leadership team; with a specific focus on the Business Operations, Engineering, Product and Design team leads. This position requires a thoughtful and organised individual who can manage multiple tasks effectively while maintaining a high level of professionalism and confidentiality.

KEY RESPONSIBILITIES

• Serve as a point of contact between Team Leads, the Chief of Staff, and other departments.
• Manage calendars, schedule meetings, and coordinate travel arrangements for Team Leads and the Chief of Staff.
• Prepare and organize meeting agendas, take minutes, and follow up on action items.

Travel Logistics

• Organize and manage travel itineraries, accommodations, and transportation for the co-founders and other members of the leadership team
• Help coordinate logistics and communications for international initiatives.

Meeting Coordination & Communication

• Organize and plan team offsites (as required) by assisting with the production of materials and pre-reads, taking notes, and tracking action items.
• Draft and edit internal communications, ensuring clarity and professionalism.

Project Support

• Assist with various projects by conducting research, preparing reports, and coordinating with team members as needed.
• Support the operations and culture of various Reap teams
• Assist in the planning and execution of projects across Engineering, Product, Design and Business Operations teams.
• Monitor project timelines and deliverables, providing status updates to relevant stakeholders.
• Organise and maintain files, records, and databases related to team activities and projects.
• Research and provide insights on best practices for operations in new markets.

Confidentiality

• Handle sensitive information with care and maintain confidentiality at all times.

ROLE REQUIREMENTS

• Solid experience as an Executive Assistant or in a similar support role, preferably in a fast-paced environment.
• Exceptional organisational skills with the ability to prioritise tasks and manage competing deadlines.
• Strong attention to detail and commitment to producing high-quality work.
• Excellent verbal and written communication skills in English
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with productivity tools and software.
• Ability to think critically and proactively address challenges.
• Strong interpersonal skills with the ability to build relationships and work collaboratively across teams.

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