Position: Executive Assistant

Location: 1880 Eastwood, Libis, Quezon City

Work setup & shift: Onsite | Night shift

Your Role

As an Executive Assistant, you will:

• Manage a complex and dynamic executive calendar, including scheduling meetings, coordinating travel across time zones, and proactively resolving conflicts.
• Organize and maintain secure electronic and physical filing systems, ensuring quick access to key documents and information.
• Collect, analyze, and present data using Google Sheets and other tools to support reporting and executive decision-making.
• Draft professional correspondence, memos, presentations, and reports on behalf of the CEO.
• Prepare meeting agendas, transcribe minutes, track action items, and follow up on deliverables.
• Coordinate and monitor progress on special projects and strategic initiatives, ensuring deadlines and milestones are met.
• Serve as a liaison between the CEO and internal/external stakeholders with professionalism and discretion.
• Utilize technology platforms (e.g., project management tools, email, video conferencing) to enhance workflow, communication, and efficiency.
• Maintain confidentiality of sensitive information and exercise sound judgment in handling executive-level matters.
• Provide additional administrative and executive support as required to maximize the CEO's productivity.
  
  

What You Need:

Non-negotiables

• Proven experience as an executive assistant or in a similar high-level administrative role.
• Experience supporting C-suite or executive leadership in a dynamic organization.
• Strong proficiency in Google Workspace, particularly Google Sheets.
• Exceptional organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to manage sensitive information with absolute discretion.
• Strong attention to detail, accuracy, and follow-through.
• Ability to handle a fast-paced environment and manage multiple tasks and priorities simultaneously.
  
  

Qualifications:

Preferred Skills/experience

• Familiarity with project management and communication tools (e.g., Asana, Slack, Zoom).
• Demonstrated ability to independently resolve issues and make sound decisions.
• Experience preparing executive-level reports, summaries, and presentations.
• Comfortable working across multiple time zones and in remote or hybrid work environments.