Job Title: Executive Assistant / Emergency Medical Services (EMS) Project Manager

Location: on-site / Dunwoody corporate office

Reports To: C-Level Executive Team

Employment Type: Full-Time | Exempt

Position Summary

We are seeking a highly polished, resourceful, and strategically minded Executive Assistant & Emergency Medical Services (EMS) Project Manager to provide seamless support to the C-Level Executive team while driving high-impact initiatives across the organization. This hybrid role combines advanced executive support with hands-on project leadership, cross-functional coordination, company-wide scheduling and travel planning, and direct involvement in EMS-specific operations and initiatives.

Serving as a central hub for executive operations and project delivery, this role enhances efficiency, drives execution, and ensures the leadership team is fully supported and empowered to focus on high-level priorities. The successful candidate will be a proactive problem-solver who thrives in a fast-paced environment and is capable of managing competing demands with discretion and confidence.

• Collaborate closely with a mission-driven executive team shaping the future of EMS delivery.
• Influence both day-to-day operations and long-term strategic direction through integrated support and leadership.
• Thrive in a hybrid role that blends administrative precision with impactful project delivery.
• Enjoy a supportive, fast-paced, and purpose-driven work culture.
  
  

Key Responsibilities

Executive Leadership Support

• Provide confidential, high-level administrative support to the C-Level Executive team.
• Manage executive calendars, prioritize meetings, and coordinate logistics across internal and external stakeholders.
• Prepare meeting agendas, executive briefs, presentations, and talking points.
• Draft and manage correspondence, reports, and deliverables on behalf of leadership.
• Handle sensitive information and communications with discretion and professionalism.
• Reconcile expenses, manage travel authorizations, and monitor key follow-up actions.
  
  

Corporate Travel & Logistics

• Coordinate all domestic travel arrangements for executive leadership and key personnel, including detailed itineraries, ground transportation, lodging, and vendor coordination.
• Ensure cost-effective travel planning while maintaining executive preferences and requirements.
• Respond quickly to travel changes and logistical needs with poise and professionalism.
  
  

Meeting Planning & Organizational Coordination

• Plan and facilitate executive and department-level meetings, strategy sessions
• Organize materials, secure meeting space, manage technology setup, and track follow-up actions.
• Maintain a rolling calendar of key organizational events, leadership reviews, and compliance milestones.
  
  

Expanded EMS-Focused Project Management

• Serve as a bridge between leadership and frontline departments, ensuring alignment between strategic vision and operational execution.
• Project Planning: Define project scope, objectives, and deliverables. Develop detailed project plans including timelines, milestones, resources, and assigned responsibilities.
• Project Execution: Oversee day-to-day activities of multiple concurrent projects. Monitor progress, identify and address issues, manage changes, and ensure alignment with organizational goals.
• Facilitate cross-functional collaboration with internal departments such as Clinical Operations, HR, Finance, and Recruiting to maintain accountability and communication throughout the project lifecycle.
• Create and manage project documentation, stakeholder updates, and performance tracking tools such as: Gantt charts, dashboards, or status reports.
• Present regular updates, summaries, and recommendations to executive leadership, enabling informed decision-making and prioritization.
  
  

Scheduling & Strategic Planning

• Manage day-to-day and long-term scheduling priorities for C-level executives.
• Track and align quarterly business reviews, budget meetings, department milestones, and performance cycles.
• Anticipate upcoming deliverables and deadlines across departments and communicate expectations clearly.
  
  

Qualifications

• 5+ years of experience in a senior Executive Assistant or EA/Project Manager hybrid role supporting C-level leadership.
• Strong project management experience in a healthcare, EMS, or operational environment.
• Demonstrated ability to manage simultaneous administrative and strategic responsibilities.
• Excellent written and verbal communication skills, including the ability to distill complex issues for leadership.
• Advanced organizational, time management, and prioritization skills.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Project); familiarity with project tools like Smartsheet
• Discretion, judgment, and professional integrity in handling confidential information.
  
  

Preferred Qualifications

• Project Management certification preferred
• Prior experience leading or supporting initiatives in healthcare is a plus
• Experience with Healthcare specific systems, workflows, or compliance standards is highly valued.
  
  

Why Join AmeriPro Health?

• Be part of a mission-driven organization that provides life-saving services to communities.
• Opportunity to contribute to the growth and success of a respected healthcare provider.
• Competitive salary and benefits package.
• Supportive and innovative work environment.
  
  

Benefits

Benefits for Full-time positions include:

• Paid Time Off
• Benefits package: (Medical; Dental; Vision; short-term disability; Life, Accident and Cancer insurance policies, and more)
• 401(k) retirement plan with a company match
• Paid uniforms
• Tuition reimbursement
• Employee Referral Bonuses
• Opportunities for overtime
• Professional development & opportunities for advancement
• Flexible scheduling options
• Employee assistance programs (EAP)
• We foster a positive work environment
  
  

AmeriPro Health is an Equal Opportunity Employer, committed to fostering a diverse workplace. We welcome applications from qualified candidates of all backgrounds and experiences.

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