Job Title: Executive Assistant (Operations)

Location: Washington, DC (Hybrid – Onsite when executives are in the office)

Industry: Travel & Hospitality

Pay: $39 - $42/hour

Type: Contract (6-month contract with potential to convert)

Work Schedule: 8:30 AM – 5:30 PM

Background Check: 7-year criminal (local, state, federal) + references require

About the Role:

A leading destination marketing organization is seeking an Executive Assistant to provide high-level administrative support to its Operations Senior Leadership team. This role requires a highly organized and proactive individual with exceptional administrative skills to manage multiple priorities efficiently. The ideal candidate will have experience in government relations, international PR, or AI, with flexibility on AI expertise.

Job Description:

The Executive Assistant will support multiple C-suite leaders on the Operations Team. Responsibilities include handling administrative tasks such as expense reports, travel coordination, scheduling, and contract submissions. Additionally, the role involves drafting weekly communications for the C-suite and monitoring media coverage.

Key Responsibilities:

• Manage executives’ calendars, schedule meetings, and coordinate appointments.
• Process expense reports, invoices, and reconcile corporate credit cards.
• Arrange complex travel plans, create detailed itineraries, and update schedules accordingly.
• Answer and field incoming phone calls for senior leaders.
• Coordinate internal and external meetings, including logistics, room scheduling, and guest greeting.
• Organize and facilitate departmental activities, board meetings, and HQ events.
• Handle confidential and sensitive information with discretion.
• Draft and edit high-level communications, reports, and presentations.
• Monitor media clipping services and generate press summaries.
• Maintain databases, spreadsheets, and document repositories for tracking projects and reporting.
• Support corporate affairs initiatives, including internal events and stakeholder engagement.
  
  

Qualifications:

• 7+ years of administrative assistant experience, including 5+ years supporting senior executives.
• Experience in government relations, international PR, or AI (must have at least two of the three).
• Curiosity and willingness to learn about AI solutions.
• Bachelor’s degree in administration, communications, or related field (or equivalent experience).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Concur.
• Strong organizational and time management skills with keen attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Experience coordinating high-profile meetings and events.
• Ability to work across multiple time zones with different executive personalities.
  
  

Perks:

• Opportunity to work for a high-profile destination marketing organization.
• Engaging and collaborative work environment.
• Hybrid flexibility with a modern office setting in downtown DC.
• Networking opportunities with key leaders in the travel and tourism industry.
  
  

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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