Job Title: Executive Assistant (contract)

Location (city, state): New York, NY 10036

Industry: Legal / Financial Services

Pay: $40-45/hour

About Our Client:

Addison Group is partnering with a prestigious client in the legal and financial services space to hire a polished and experienced Executive Assistant. This role supports a high-level team in a fast-paced, professional environment and offers a hybrid work schedule.

Job Description:

The Executive Assistant will provide comprehensive administrative support to a team of senior professionals. This includes managing schedules, coordinating travel, processing expenses, and handling various office and project-related tasks. The ideal candidate is proactive, highly organized, and thrives in an environment where priorities shift quickly.

Key Responsibilities:

• Coordinate complex domestic and international travel arrangements
• Prepare and process detailed expense reports in a timely manner
• Manage multiple executive calendars, including scheduling meetings and resolving conflicts
• Maintain and update internal databases and contact lists
• Prepare reports, presentations, and charts using Microsoft Office Suite
• Provide administrative office support such as answering phones, document processing, and invoice tracking
• Assist with onboarding and training for new administrative team members
• Support ad hoc projects and ensure smooth day-to-day operations for the team

Qualifications:

• 3–7 years of recent Executive Assistant experience, ideally in investment banking, legal, or finance
• Proven ability to multitask and remain organized in a fast-paced environment
• Excellent written and verbal communication skills
• Strong skills in Microsoft Office Suite and other administrative tools
• Professional demeanor with strong interpersonal and problem-solving abilities

Additional Details:

Schedule: Monday–Friday, 9:00 AM – 5:00 PM (flexibility to work OT as needed)

Worksite: Hybrid schedule

Perks:

• Hybrid work model offering work-life balance
• Opportunity to join a well-regarded organization in the legal and financial space
• High-visibility role with senior executives
• Dynamic, collaborative team environment

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.