Seeking an experienced executive assistant for a one month assignment

We are currently seeking a Sr. Executive Assistant (EA) to join our Human Resources team! As a Sr. Executive Assistant, you’ll work closely with our Chief Human Resources Officer (CHRO) and a few other senior leaders on administrative duties, project management and facilitating communication both internally and externally. Our perfect candidate is proactive, extremely organized, thrives in a fast-paced startup environment, can problem solve while under pressure and can anticipate the needs of company leaders.

The Sr. EA will manage a wide range of advanced administrative and executive support-related tasks, will be able to work independently within established guidelines, and will make independent decisions in regard to planning, organizing, and scheduling work. The ability to interact with senior leaders (at all levels) in a fast-paced environment, while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert-level written and verbal communication skills, strong decision-making ability, and attention to detail are equally important

Responsibilities

• Provide Executive Assistance for the CHRO - extensive internal and external calendaring, point-to-point business travel, expenses and special projects.
• Contribute to the excellent reputation of the company through professional, friendly and respectful interactions with all internal and external stakeholders.
• Liaise with senior-level leaders and team members and cultivate cross-functional relationships between departments and improve communication across teams.
• Coordinate events, including internal team events, conferences, team off-sites, business and operational reviews, and other team meetings, including agenda planning and coordination, arranging meeting rooms, catering requests, etc.
• Attend select team meetings and stay informed - take notes, identify follow-ups and send reminders.
• Manage demanding Outlook calendaring requests, while also keeping executives accessible
• Maintain impeccable standards of confidentiality and information security, handle and maintain highly confidential and sensitive information
• Serve as the brand extension for leader you support, escalating and communicating on their behalf and serving as a team liaison
• Initiate purchase orders, reconcile invoices, and complete/track expense reports
• Coordinate complex travel and expense reporting using Concur
• Communicate with internal teams to take action on projects from the CHRO.
• This role would be physically located in the San Francisco office with hybrid model.

Basic Qualifications

• Minimum 7 years of high level, complex executive administration work experience supporting a senior-level executives, HR fields a plus!
• Ability to hit the ground running and take charge of the position
• Highly organized with the ability to perform multiple tasks and handle changing priorities successfully in a fast-paced environment with little direct supervision
• Experience with extensive international and domestic travel arrangements
• Polished, professional demeanor and exceptional poise under pressure
• Positive and personable with strong interpersonal skills and an upbeat, “can do” attitude
• Experience in supporting C-Suite Leaders
• Must possess a high degree of integrity when dealing with confidential and sensitive information
• Must be able to work with individuals at all levels of the organization
• Strong communicator, both written and verbal, and a creative problem solver
• Adept at working with different personality types and leadership styles
• Ability to be on-call as needed, beyond standard business hours.
• Ability to manage multiple projects simultaneously with meticulous attention to detail
• Advanced proficiency with MS Office Suite, and other digital technology and collaboration tools
• Google Slides or PowerPoint experience to refine & integrate existing presentations