Location: In-Office (11 AM – 8 PM IST) | Compensation: ₹25,000/month + Bonus (post 6 months)

Experience Level: 1–3 years preferred | Reporting To: CEO

Short Brief

We’re looking for a smart, fast-learning Executive Assistant who can act as the operational right hand to the CEO. You’ll be responsible for ensuring delegated tasks are completed on time, deadlines are met, priorities stay on track, and the CEO remains fully informed with real-time updates. This is a high-trust, high-impact role for someone who thrives on structure, clarity, and execution.

About Growwstacks

Growwstacks is a leading automation and AI-implementation firm serving SMEs globally. We specialize in using low-code/no-code tools (Make.com, Zapier, etc.) to help businesses scale faster, operate more efficiently, and reduce human error. Our clients include startups, tech-enabled services, and operationally intensive businesses across multiple sectors.

Our Culture Is Defined By

• Speed – Execute fast, learn faster
• Accountability – Own outcomes, not just tasks
• Respect – For time, process, and people
• Continuous Learning – Always be improving
  
  

Role Purpose

This role exists to free up the CEO’s bandwidth by taking full ownership of delegated tasks, following up with internal and external stakeholders, and driving timely execution. You will convert ideas into actions, meetings into follow-ups, and tasks into outcomes—all while ensuring nothing slips through the cracks.

Key Responsibilities

✅ Task Execution & Follow-Up

• Translate strategic goals and discussions into specific, actionable items.
• Assign responsibilities where needed, and follow up until closure.
• Maintain task lists, deadlines, and action owners using simple tools.
  
  

✅ Status Reporting

• Share daily updates via WhatsApp summarizing completed tasks, upcoming deadlines, and blockers.
• Ensure the CEO is always aligned on project progress.
  
  

✅ Calendar & Meeting Support

• Schedule meetings, prepare briefing notes, and confirm agendas.
• Attend meetings (virtual/in-person), take notes, and document key takeaways and follow-ups.
• Proactively manage scheduling conflicts and time blocks.
  
  

✅ Information Gathering

• Research tools, vendors, market trends, or solutions as required.
• Present concise, bullet-form findings for fast decisions.
• Help vet potential hires, vendors, or collaborators with basic online research.
  
  

✅ Documentation & Tracking

• Maintain simple and clear trackers using Google Sheets, Monday.com, or Trello.
• Ensure real-time visibility into projects and actionables.
  
  

✅ Stakeholder Coordination

• Liaise with team leads, clients, and external partners.
• Follow up on shared action items and ensure nothing stalls due to miscommunication.
• Maintain polite persistence when chasing updates.
  
  

Must-Have Skills & Traits

• Excellent written and spoken English.
• Highly proactive, organized, and detail-oriented.
• Tech-comfortable: Google Workspace, WhatsApp, Excel/Sheets, project trackers.
• Quick learner who can pick up tools like Make.com, Trello, and Slack.
• Strong sense of ownership and discretion.
• Professional behavior and confidentiality are a must.
  
  

Nice-to-Have Skills

• Previous experience working with founders or CXOs.
• Familiarity with automation, AI, or SaaS tools.
• Background in project coordination or operations.
  
  

Compensation & Hours

• ₹25,000/month (full-time, in-office).
• Working hours: 11 AM – 8 PM IST, with availability for priority tasks outside regular hours.
• Performance bonuses after 6 months based on reliability, initiative, and contribution to operations.
  
  

What You’ll Gain

• Hands-on mentorship from the CEO.
• Direct exposure to fast-scaling automation and AI projects.
• Opportunity to learn modern operations, strategy, and tech tools.
• Clear career path into project management, ops, or client success.
  
  

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Skills: communication,coordinate meetings,written communication,detail-oriented,slack,google workspace,highly proactive,organised,time management,quick learner,organized,proactive,excel/sheets,project trackers,whatsapp,strong sense of ownership,discretion,make.com,trello,excellent written and spoken english,excel shet,tech-comfortable