Position Highlights:

• ​Full-time, On-site positionLocat
• ion: Evanston, ILRepor
• ts to the Chief Advancement OfficerCompe
• titive compensation and generous benefits
• Comp

a

ny Overview:

Our

c

lient, The ETHS Foundation, was created more than 15 years ago to raise and distribute funds to Evanston Township High School. In an era of tax caps and limited funds for Capital Improvements, the Foundation was created to complement, enhance, and enrich beyond the means of conventional public funding opportunities that further the educational mission of Evanston Township High School.The F

oundation has grown from 1 or 2 limited projects a year with several hundred thousand dollars in annual support to multi-million dollar support of multiple areas at ETHS. These areas have expanded to include programmatic support as well as physical spaces. Throughout the past 15 years, the Foundation has been able to provide close to $15,000,000 of financial support directly to these projects.The g

rowth of the Foundation, the fundraising capacity of the Foundation, and the needs of ETHS present the Foundation with a unique opportunity to raise its impact to the next level.

Posi

t

ion Overview:

The

E

xecutive Assistant is a key member of the Alumni Relations & Foundation’s team, providing high-level executive support to the Chief Advancement Officer and ensuring the smooth operation of the office. This role is ideal for a proactive, detail-oriented professional who excels at multitasking, maintaining strict confidentiality, and demonstrating exceptional customer service skills. The successful candidate will be comfortable handling sensitive donor information, managing financial transactions, and serving as a welcoming point of contact for staff, donors, and guests.

What

You Will Be Responsible For:

Exec

u

tive SupportProvi

• de comprehensive administrative support to the Chief Advancement Officer, including calendar management, meeting coordination, travel arrangements, and preparation of materials.Draft
• , proofread, and manage correspondence on behalf of the CAO.Prepa
• re reports, presentations, and other documents on behalf of the department.Serve
• as a liaison between the department and internal/external stakeholders.
• Offi

c

e ManagementManag

• e daily office operations to ensure a productive and organized work environment, including exercising discretion and independent judgment with respect to matters of significance.Manag
• e office supplies inventory and place orders as necessary.Coord
• inate facility maintenance and consult with building management as needed.Greet
• and assist visitors, ensuring a positive and professional experience.
• Dono

r

and Financial AdministrationSuppo

• rt the processing and acknowledgement of donor gifts, working with the Foundation’s data processing partner to ensure accurate data entry and timely thank-you communications.Maint
• ain donor records and uphold strict confidentiality of donor information.Facil
• itate the payment of invoices, working closely with the Foundation’s accountant to ensure accuracy and timeliness.Assis
• t with event planning and logistics for donor events and Foundation activities.
• Foun

d

ation Board Management and Stewardship ActivitiesCoord

• inate scheduling, logistics, and materials for Foundation Board of Directors and committee meetings.Prepa
• re and distribute meeting agendas, minutes, and supporting documents.Maint
• ain accurate records of Foundation Board activities, attendance, and resolutions.Suppo
• rt Foundation Board member onboarding and orientation processes.Serve
• as a primary point of contact for Foundation Board members, responding promptly to inquiries and requests.Assis
• t with Foundation Board stewardship efforts, including the preparation of communications, acknowledgments, and special recognitions.Ensur
• e the confidentiality of Foundation Board discussions and documents.Compl

ete other duties as assigned

What

You Bring to the Role:Assoc

• iate’s degree; Bachelor’s degree preferred.Minim
• um of 3 years of experience as an executive assistant, office manager, or similar administrative role.Exper
• ience in a nonprofit or fundraising environment preferred.Excep
• tional organizational, time management, and communication skills.High
• level of discretion and professionalism in handling confidential information.Stron
• g customer service orientation and interpersonal skills.Profi
• ciency with Microsoft Office Suite and Google SuiteProfi
• ciency with donor management databases (e.g., Raiser’s Edge, Salesforce) preferred.Abili
• ty to work independently and collaboratively as part of a team.
• Comp

e

nsation and Benefits:

The

r

ole includes a competitive salary based on experience plus a generous benefits package, including pension contributions.​Job

Structu

re:

This posit

i

on is a 12-month role with flexibility to work occasional evening and weekend hours.

Work Envir

o

nment:

The usual

a

nd customary methods of performing the job's functions require the following physical demands: occasional lifting (10 pounds frequently; 20-30 pounds occasionally), carrying (10 pounds frequently; 20-30 pounds occasionally), pushing, and/or pulling; some climbing and balancing; some stooping, kneeling, squating, bending, reaching, crouching and/or crawling and significant finger dexterity. Generally, the job requires 25% sitting, 30% walking, and 45% standing. The job is performed under exposure to inclement weather and possibly in extreme cold weather and extreme hot weather at times. The job is performed in a generally hazard-free environment.

ETHS is an

equal opportunity employer and does not discriminate regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability.