Salary: $28.50 to $33.00 hourly

Description

We are looking for an experienced Executive Assistant to join our team in Cambridge, Massachusetts. In this contract position, you will play a vital role in supporting senior leadership by managing schedules, coordinating meetings, and ensuring the smooth operation of daily administrative tasks. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion.

Responsibilities

• Manage and maintain executives' calendars, ensuring meetings, appointments, and events are scheduled efficiently.
• Coordinate and facilitate virtual meetings using platforms such as Cisco Webex Meetings.
• Prepare and process expense reports using systems like Concur, ensuring accuracy and compliance.
• Handle communication and correspondence, including drafting emails and responding to inquiries on behalf of executives.
• Organize conference calls and meetings, ensuring all participants are informed and prepared.
• Utilize ADP and other financial systems to assist with payroll or administrative processes.
• Maintain accurate records in CRM systems, ensuring data integrity and accessibility.
• Track timekeeping and attendance using Kronos Timekeeping System.
• Provide general administrative support, including filing, document preparation, and task prioritization.
• Collaborate with internal teams to ensure seamless execution of daily operations.
  
  
  

Requirements

• Proven experience as an Executive Assistant or in a similar administrative role.
• Proficiency in calendar management and scheduling tools.
• Familiarity with Cisco Webex Meetings and other virtual conferencing platforms.
• Ability to work with systems like Concur, ADP, and Kronos Timekeeping System.
• Strong written and verbal communication skills for effective correspondence.
• Knowledge of CRM systems and experience maintaining accurate records.
• Exceptional organizational skills and attention to detail.
• Ability to handle confidential information with discretion and professionalism.
  
  
  

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit

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