Job Description:

• Perform professional-level tasks that are sensitive in nature, requiring independent judgment, initiative, confidentiality and tact
• Strong computer skills using Microsoft Outlook and MS Office – PowerPoint, Word and Excel (intermediate/advanced experience)
• Manage and prepare presentations for internal and external audiences, under general direction (does not facilitate presentations)
• Schedule and organize internal and external meetings and conferences (i.e., schedule attendees, conference rooms, placing catering orders and clean-up services)
• Coordinate and manage offsite and onsite meeting logistics (international and domestic)
• Heavy calendar management utilizing MS Outlook to schedule and organize meetings and conferences; must be flexible with last-minute schedule changes and urgent meeting requests
• Process and reconcile travel and expense reports for reimbursement using the Concur Expense management system
• Arrange domestic and international travel; process visas and passport renewals as needed
• Answer and screen telephone calls for executives from both internal/external sources, transfer calls to the appropriate party
• Organize and maintain necessary confidential files and records for department as required

Education or Equivalent:

• High school diploma or equivalent required; college degree preferred
• Executive Admin 8+ years of experience
• Pharma industry experience a plus