🏆 Company Description

Clazroom College, honored with a 5-star Rating College Award by the Ministry of Human Resources and recognized among the Top Global Creative Schools in 2023 at The Rookies Awards, is a leading educational institution specializing in Multimedia Art. We offer SKM Certification and Advanced Diploma programs in 3D Animation, 3D Modelling & Game Art, Film Visual Effects, and 2D Illustration. Our International Programmes are fully-accredited by the Warnborough College in the United Kingdom and Skills Malaysia. With a strong focus on Creative Multimedia Art, Clazroom College prepares students for the global stage and encourages meaningful contributions to society and industry.

🧑‍🏫 Role: Exam Unit & Audit Executive

Job Summary:

The Exam Unit & Audit is responsible for overseeing examination processes, ensuring compliance with academic regulations, and conducting internal audits to uphold institutional integrity. This role requires strong attention to detail, organizational skills, and the ability to coordinate with various departments to maintain examination standards and academic quality.

Key Responsibilities: 

Examination Management:

▪ Oversee the planning, scheduling, and execution of examinations, including midterms, finals, and special assessments.

▪ Ensure compliance with institutional policies, accreditation bodies, and regulatory requirements.

▪ Supervise the preparation, printing, security, and distribution of examination papers.

▪ Coordinate invigilation schedules and ensure proper exam administration.

▪ Handle student exam-related inquiries, appeals, and special considerations.

▪ Ensure secure storage and archival of examination records.

Academic Audit & Compliance:

▪ Conduct periodic internal audits of exam processes, grading procedures, and academic records.

▪ Ensure adherence to accreditation and quality assurance guidelines.

▪ Review and assess institutional compliance with education ministry and regulatory body requirements.

▪ Prepare audit reports and recommend improvements to maintain academic integrity.

▪ Identify risks related to examination processes and implement corrective actions.

Data Management & Reporting:

▪ Maintain and update the institution’s examination database and student records.

▪ Analyze exam performance trends and prepare reports for management review.

▪ Generate audit reports and ensure proper documentation for accreditation and quality control.

Collaboration & Continuous Improvement:

▪ Work closely with Faculty members, and student services to ensure smooth exam administration.

▪ Assist in developing policies and procedures to enhance examination integrity and compliance.

▪ Organize training sessions for faculty and administrative staff on examination policies and audit procedures.

Requirements :

▪ Diploma/ Bachelor’s degree in Education, Business Administration, or a related field.

▪ Minimum 3-5 years of experience in academic administration, examinations, or audit-related roles.

▪ Experience in higher education institutions or regulatory bodies is an advantage.

▪ Strong knowledge of academic policies, examination procedures, and compliance standards.

▪ Excellent organizational and problem-solving skills.

▪ Attention to detail and ability to handle sensitive information confidentially.

▪ Proficiency in data management, reporting tools, and Microsoft Office applications.

▪ Strong communication and interpersonal skills to coordinate with multiple stakeholders.

▪ Ability to work under pressure and manage multiple deadlines.

▪ Experience with Learning Management Systems (LMS) and Student Information Systems (SIS).

▪ Familiarity with accreditation and regulatory requirements (e.g., MQA, Ministry of Higher Education).

▪ Certification in quality assurance, audit, or compliance (e.g., ISO, internal audit training) is an advantage.