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UKM Holdings

Events & Program Coordinator

Bandar Baru Bangi, Selangor, Malaysia

9 days ago
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Summary

The position is for Unipeq Sdn. Bhd., a wholly-owned subsidiary of UKM Holdings Sdn. Bhd.

  • Event Management
  • Lead the end-to-end planning and execution of events, including conferences, workshops, launches, and networking sessions.
  • Develop event concepts and schedules in collaboration with internal and external stakeholders.
  • Oversee event logistics, including venues, vendors, staffing, equipment, and supplies.
  • Ensure adherence to branding, health and safety, and risk management standards.
  • Lead the post-event evaluation process and report on outcomes and lessons learned.
  • Coordinate logistics for events (venue, vendors, catering, materials, etc.).
  • Manage event registration, invitations, and participant follow-up.
  • Prepare event documents, kits, and signage.
  • Liaise with service providers and ensure timely delivery of services.
  • Provide on-site support and troubleshooting during events.
  • Program Management
  • Coordinate multiple events and activities under a unified program strategy.
  • Develop and update program work plans and timelines.
  • Ensure integration across different initiatives and consistency in quality and messaging.
  • Monitor budget utilization, resources, and timelines across the program.
  • Assist in preparing and updating program work plans and schedules.
  • Support communication with partners, participants, and stakeholders.
  • Maintain databases, mailing lists, and documentation.
  • Project Management
  • Develop and implement project management frameworks (e.g., Gantt charts, risk registers, reporting templates).
  • Track milestones, deliverables, and performance indicators.
  • Manage stakeholder engagement and reporting.
  • Ensure compliance with donor, partner, or organizational requirements.
  • Track progress of project activities against timelines and deliverables.
  • Prepare meeting notes, activity reports, and budget summaries.
  • Coordinate procurement of goods and services in line with organizational policies.
  • Contribute to risk tracking, issue logs, and evaluation processes.


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