Position Overview

The Events Operations Assistant supports event logistics, technology, and onsite execution to ensure seamless experiences. Responsibilities include assisting with planning, vendor management, onsite support, and post-event tasks.

Primary Duties And Responsibilities

• Support, develop and maintain event technology including Mobile Apps, QR Code Integration and any other onsite resources needed for successful event execution (i.e. Onsite Nametag Printing)
• Assist in planning, organize, and execute a wide range of events including seminars, conferences, retreats, client appreciation events, networking receptions, and corporate functions.
• Collaborate with internal stakeholders to understand event objectives, target audience, and desired outcomes.
• Develop event timelines, budgets, and logistics plans, ensuring all details are meticulously coordinated and executed.
• Source and manage vendors, venues, caterers, and other event-related services to ensure seamless execution of events.
• Oversee onsite event management, including setup, registration, AV requirements, and troubleshooting any issues that may arise during events.
• Evaluate event success and gather feedback to continuously improve future events and initiatives.
• Stay up to date on industry trends, best practices, and emerging technologies to enhance event experiences and optimize resources.
• Handle post-event tasks such as expense reconciliation, attendee follow-up, and reporting.
  
  
  

Secondary Duties And Responsibilities

• Performs other duties as assigned.
  
  
  

Working Conditions

• Ability to travel to off-site events is required.
• Ability to work late hours to attend firm events is required.
• Ability to lift 30 pounds without assistance.
  
  
  

Qualifications

Education:

• Bachelor’s degree required.
  
  
  

Experience:

• A minimum of 1 year of experience in a corporate or professional services environment.
  
  
  

Technical Skills:

• Proficiency in MS Office Suite, specifically MS Word with the ability to perform mail merge function, PowerPoint and Excel required.
• Prior experience with Photoshop a plus.
  
  
  

Attributes:

• Aptitude for technology.
• Strong project management skills with the ability to manage multiple priorities and deadlines effectively.
• Excellent communication and interpersonal skills, with the ability to collaborate cross-functionally and interact professionally with clients, vendors, and colleagues.
• Create problem solver with a keen eye for detail and a passion for delivering exceptional event experiences.
• Strategic thinker with a results-driven mindset.
• Ability to thrive in a high-pressure environment and adapt to changing priorities.
• Strong leadership skills with the ability to motivate and inspire team members.
• Commitment to excellence and continuous improvement.
• Professional demeanor and commitment to upholding the firm's reputation and brand standards.
  
  
  

Qualifications:

• Willingness to travel, work flexible hours, including evenings and weekends, to accommodate event schedules and client needs.
• Proven ability to manage multiple projects simultaneously and operate in a deadline-sensitive environment.