Description

JOB SUMMARY:

The primary responsibility of this position is to plan, coordinate, and execute the logistics of the expo and shopping mall for the National FFA Convention & Expo and other non-convention-related events for the National FFA Organization and Foundation. Responsible for all operational, implementation, and pre and post-event activities.

Essential Functions

Strategy Implementation:

• Assist the department director on strategic goals and decision-making.
  
  

Operational Excellence

• Ensure a high level of execution and customer focus in the delivery of the expo, shopping mall and all other assigned projects and events.
• Collaborate across departments to provide expo and shopping mall information to assist with sales of space to current or potential sponsors and other companies and organizations.
• Maintain communication with exhibitor and vendor-appointed contact for fulfillment of booth needs.
• Collaborate with the marketing department to implement current branding guidelines into signage, communications, and other promotional and information pieces.
• Manage and design the show floor layout and booth assignments.
• Develop and maintain positive and professional working relationships with show general service contractors, venue staff, and other partners and vendors.
  
  

Budget And Resource Management

• Help the director to develop a revenue plan for year over year growth for the expo and shopping mall to include advertising assets and deliverables.
• Assist the department director in developing and managing the budget for the expo and shopping mall operations, ensuring responsible allocation of resources and adherence to financial targets.
• Identify opportunities for cost savings and efficiency improvements while maintaining high standards of quality and service delivery.
• Help to drive logistical coordination to bolster revenue growth through meticulous planning and execution.
• Aid with post-event activities including debriefs and invoicing.
  
  

Event Management

• Work within the event management system to develop orders with vendors and venues for the Expo and Shopping Mall that include food and beverage, signage, labor, and equipment.
• Collaborate with Event Housing & Registration Manager to ensure exhibitors and shopping mall vendors are communicated timely and accurately with information and instructions.
• Coordinate with Event Logistics Coordinator, general services contractor, and venue staff on scheduling of exhibitor and shopping mall vendor move-in and move-out schedules.
• Manage all communication and coordination of exhibitor needs with the host city Department of Health for any food or beverage samples to ensure all health and safety measures are met.
• Assist Senior Event Manager in the recruitment and selection of collegiate assistants for the National FFA Convention & Expo.
• Manage event orders for equipment, decorating, catering, audio-visual, transportation, room sets, etc. for other National FFA events.
• Occasional travel to various conferences to assist with logistics and management of the event.
  
  

SUPERVISES (TITLE(s)

• Convention Assistants
• Convention Temporary Staff
  
  

Requirements

EDUCATION:

• Bachelor's Degree required, preferred to be in event coordination, hospitality management, or other related fields with knowledge of managing trade shows or expositions.
  
  

Experience

• Five years’ experience in events, hospitality, or tradeshow/exposition management
• May substitute experience for education (1 yr. toward degree for 2 yrs. work experience)