We are delighted to partner with a distinguished Private Members’ Club, steeped in nearly two centuries of heritage and located in the heart of the West End, in their search for a polished and dynamic Events Coordinator to join their close-knit team.

This is a superb opportunity for a confident and detail-oriented events professional to become part of a vibrant club community, delivering a rich and varied calendar of in-house and external events, including society evenings, talks, private dining, and overseas tours. The successful candidate will be the first point of contact for members and guests, playing a visible and valued role in the life of the Club.

Start date: Mid-June
Location: West End 
Office: 5 days, occasional evening, weekends
Hours: 9:00 - 5:30
Contract: Temp to perm  

 Day to day:

• Take full ownership of the Club’s internal and external events and society programme, from concept through to delivery.
• Act as the primary liaison for members, guest speakers, suppliers and internal teams on all event-related matters.
• Manage all communications, including crafting invitations, overseeing RSVPs, and handling follow-ups using Salesforce Marketing Cloud.
• Represent the Club at events – welcoming guests, coordinating logistics, and occasionally travelling for external or overseas functions.
• Maintain up-to-date event calendars across Outlook, the website and physical noticeboards.
• Upload event data and logistics into Salesforce Events Management, ensuring accuracy and attention to detail.
• Oversee event budgeting, supplier coordination, and financial reconciliations in partnership with the Finance team.
• Collaborate closely with the F&B and kitchen teams to deliver seamless guest experiences.
• Produce all necessary materials for events including menus, place cards, table plans, and signage.
• Provide timely content for newsletters, website, and social media updates.
• Provide support and cover for the wider events and private dining team during peak periods and holidays.

Candidate Profile:

• Proven background in event coordination or administration within a luxury hospitality or private members’ environment.
• Impeccable written and verbal communication skills, with a personable and diplomatic manner.
• Exceptional attention to detail and organisational prowess, with the ability to multitask in a fast-paced setting.
• Proficiency in CRM and events systems (Salesforce or similar preferred).
• Discreet, intuitive and always a step ahead – able to anticipate guest needs and ensure smooth delivery.
• A polished, professional presence with the flexibility to work evenings and occasional weekends.
• Willingness to travel on occasion, both within the UK and abroad.

If you are interested and meet the full requirements, please apply today. 

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